Receptionist / HR Assistant

Corporate Transportation Group • Glen Allen, VA

1d • Onsite

About The Position

The Receptionist / HR Assistant plays a pivotal role in ensuring smooth and efficient reception operations while supporting the human resources department with administrative tasks. This position serves as the first point of contact for visitors and employees, providing a welcoming and professional environment. The role involves managing communications, scheduling appointments, and maintaining accurate records to facilitate organizational workflows. Additionally, the HR Assistant component supports recruitment, onboarding, and employee record management, contributing to a positive employee experience. Overall, this position is essential in bridging administrative functions and human resources to promote operational excellence within the company.

Requirements

• High school diploma or equivalent.
• Proven experience in a receptionist or administrative assistant role.
• Basic knowledge of human resources principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal skills.

Nice To Haves

• Associate’s degree or higher in Human Resources, Business Administration, or related field.
• Experience with HR software or applicant tracking systems (ATS). ADP Workforce Now experience a plus.
• Familiarity with labor laws and employment regulations in the United States.
• Customer service experience in a call center environment a BIG plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Greet and assist visitors, vendor, and employees in a courteous and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to appropriate personnel.
• Schedule and coordinate meetings, interviews, and appointments for HR and other departments as needed.
• Maintain and update employee records, ensuring confidentiality and compliance with company policies.
• Assist with recruitment processes including posting job ads, screening resumes, and coordinating interviews.
• Support onboarding activities such as electronic new hire documentation and facilitating orientation sessions.
• Handle general administrative duties including mail processing, data entry, and office/breakroom supply management.
• Collaborate with HR leadership to support employee engagement initiatives and maintain HR databases.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees