Receptionist / General Clerk II

Synergy America, Inc•Memphis, TN

30d•Onsite

About The Position

We are currently looking for a Receptionist / General Clerk II for a contract position with the Department of Justice / United States Attorney’s Office (USAO) located in Memphis, Tennessee. This is initially for a 1-year contract with 2 additional optional years (for a total of 3 years) with the USAO. Candidates must be U.S. Citizens and be able to clear an extensive background check / clearance investigation by the Department of Justice. The individual will provide receptionist support as well as the administrative and clerical duties outlined below: Serves as Information Receptionist for the USAO. Receives telephone calls to the office and transfers calls to appropriate personnel. Receives visitors to the USAO, enters information into the Visitor Management System, and refers each visitor to the appropriate person or office as appropriate and determined by local procedure. Responds to inquiries, providing general information regarding office programs. Explains applicable security rules, regulations, and procedures regarding visitors to employees, managers, and visitors. Receives, reviews, and distributes hand delivered incoming mail. Assists in maintaining property records and conducting inventory. Requests issuance, return and repairs of non-expendable office equipment and furniture. Performs office automation duties and other administrative support duties – stocking supplies, timekeeper, filing, assisting with government vehicles.

Requirements

High School Diploma is required
The contractor must have a minimum of 1-2 years of administrative experience in a professional office environment.
Good oral and written communication skills.
Good attention to detail and the ability to read and follow directions.
Experience interacting with the public.
Skilled with Word, Excel, and Outlook.
Good organizational skills.
Candidates must be U.S. Citizens and be able to clear an extensive background check / clearance investigation by the Department of Justice.

Nice To Haves

an undergraduate degree is preferred

Responsibilities

Serves as Information Receptionist for the USAO.
Receives telephone calls to the office and transfers calls to appropriate personnel.
Receives visitors to the USAO, enters information into the Visitor Management System, and refers each visitor to the appropriate person or office as appropriate and determined by local procedure.
Responds to inquiries, providing general information regarding office programs.
Explains applicable security rules, regulations, and procedures regarding visitors to employees, managers, and visitors.
Receives, reviews, and distributes hand delivered incoming mail.
Assists in maintaining property records and conducting inventory.
Requests issuance, return and repairs of non-expendable office equipment and furniture.
Performs office automation duties and other administrative support duties – stocking supplies, timekeeper, filing, assisting with government vehicles.