Receptionist Clerk

Harris County Department of Education•Houston, TX

18h•Onsite

About The Position

This role provides essential front office support to ensure efficient daily campus operations. The Receptionist Clerk serves as the primary point of contact, greeting visitors, managing phone calls, and offering clerical and administrative assistance to staff, students, and parents. Key duties include organizing routine work, preparing reports, maintaining various files and logs, managing supplies, and performing basic bookkeeping tasks. The position also involves handling student data, scheduling, and ensuring compliance with policies and confidentiality.

Requirements

High school diploma or GED certificate
One year of clerical experience
Ability to type a minimum of 40 words per minute
Proficient skills in typing, word processing, filing and account maintenance
Effective organizational, communication and interpersonal skills
Ability to operate and trouble-shoot computers and other office equipment
Ability to use the English language proficiently
Ability to perform basic mathematical operations
Ability to work within a specified behavior management system
Experience working with students with special needs and students in at-risk situations

Nice To Haves

Bilingual skills preferred
Knowledge of PowerSchool
Working knowledge of Excel and spreadsheets
Ability to learn and utilize specialized therapeutic restraint techniques to control student behavior, when appropriate
Secretarial experience in a public education environment preferred

Responsibilities

Serves as the primary point of contact for the campus by welcoming visitors, responding to inquiries, managing incoming calls, and providing clerical and administrative support in a professional and courteous manner.
Organize and manage the routine work activities.
Assist students, teachers and parents as needed.
Assist in compiling information for preparing various reports.
Receive incoming calls and route messages to appropriate staff.
Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
Receive, store and issue supplies and equipment.
Sort, distribute or deliver mail and other documents.
Prepare instructional materials and meeting agendas.
Maintain a daily teacher attendance log and the records for substitute teachers.
Type all changes and adjustments in student schedules as requested.
Schedule meetings and appointments and maintain calendar -for principal, assistant principal as appropriate.
Perform routine bookkeeping tasks.
Input and maintain student attendance
Input student data such as monthly/weekly and discipline referrals to client districts
Keep informed of and comply with state, department, and division policies and regulations concerning primary job functions.
Maintain confidentiality of information.
Treat all staff with dignity, integrity and respect.
Conduct physical searches as needed.
Perform other duties as assigned by the campus leadership.