Receptionist And Administrative Assistant

Aston Carter•Town of Orangetown, NY

1d•$18 - $26•Onsite

About The Position

The Receptionist and Administrative Assistant serves as the first point of contact for employees, visitors, vendors, and external partners. This role maintains a professional front desk environment, manages building access and security procedures, and answers and routes incoming phone calls in a courteous and efficient manner. The position also provides Excel-based reporting and administrative support for multiple departments, assists with conference room setup and meeting logistics, and coordinates lunches, catering, and other services as needed. This is an excellent opportunity for a detail-oriented professional who enjoys supporting daily office operations and is looking for room to grow and take on additional responsibilities.

Requirements

3+ years of administrative experience in an office environment.
Proficiency in Microsoft Excel, including data entry, tracking, and basic reporting.
Strong administrative skills, including organization, time management, and attention to detail.
Excellent verbal and written communication skills for interacting with visitors, vendors, and employees.
Ability to manage a multi-line phone system and route calls in a professional manner.
Demonstrated ability to maintain confidentiality and follow security procedures.
High School Diploma or equivalent.

Nice To Haves

Experience providing administrative support to multiple departments or teams.
Comfort working independently at a front desk in a high-visibility role.
Strong customer service orientation with a professional and welcoming demeanor.
Ability to coordinate meeting logistics, including room setup, technology, and catering.
Desire and capacity to grow and take on additional responsibilities over time.

Responsibilities

Greet and check in visitors, vendors, and employees while ensuring proper building access and adherence to security procedures.
Answer, screen, and route incoming phone calls in a professional and courteous manner.
Maintain accurate visitor logs and support a professional, welcoming lobby environment.
Schedule, set up, and break down conference rooms for meetings, including coordination of seating, technology, and supplies.
Coordinate and order lunches, catering, and meeting-related services as requested.
Prepare, update, and maintain reports in Microsoft Excel, including tracking, data entry, and basic analysis for various departments.
Provide administrative support and assist with ad hoc projects for internal teams as needed.
Communicate effectively with internal departments to support smooth daily office operations.
Monitor front desk activity and help ensure a safe, organized, and professional office environment.
Perform other duties as assigned to support the overall functioning of the office.