Receptionist And Administrative Assistant

Aston Carter•Ann Arbor, MI

1d•$20 - $23•Onsite

About The Position

This Receptionist / Administrative Assistant position offers the opportunity to be the welcoming face of a growing office in Ypsilanti, MI while supporting a wide range of administrative and operational tasks. You will serve as the first point of contact for visitors and employees, coordinate calendars and meetings, assist with payroll and invoicing, and help keep the office running smoothly. This role is ideal for someone who enjoys helping others, thrives in a collaborative small-office environment, and takes pride in delivering exceptional customer service.

Requirements

At least 2+ years of experience in a receptionist, administrative assistant, office coordinator, or similar administrative role.
Demonstrated customer service skills with the ability to create a welcoming and professional environment.
Strong interpersonal communication skills, both verbal and written.
Experience managing calendars, scheduling meetings, or coordinating executive schedules.
High attention to detail and strong organizational abilities to handle multiple tasks effectively.
Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
Comfort working with invoices, payroll support activities, and administrative documentation.
Dependable work style with a commitment to accuracy and follow-through.

Nice To Haves

Friendly, welcoming, and professional demeanor when interacting with visitors, staff, and external partners.
Strong interpersonal skills that support effective collaboration in a small-office environment.
Positive attitude and willingness to assist with a wide range of tasks as needs arise.
Ability to thrive in a close-knit team setting where teamwork and mutual support are highly valued.
Experience with front desk operations, clerical duties, and data entry.
Background in receptionist customer service or administrative support roles.
Interest in building a long-term career within an office environment.

Responsibilities

Welcome and assist visitors, guests, and employees, ensuring a professional and friendly first impression.
Answer and direct incoming phone calls and emails promptly and courteously.
Coordinate executive calendars, including scheduling meetings, appointments, and office events.
Support communication and meeting coordination with both domestic and international teams.
Assist with payroll administration by working with a third-party payroll provider and handling related documentation.
Process, track, and help resolve invoices and other administrative financial documents.
Maintain overall office organization, including managing supplies and supporting day-to-day office operations.
Assist with various administrative projects and clerical tasks, including data entry and document preparation.
Provide general support to leadership and office staff, stepping in to help wherever needed.
Contribute to a positive, collaborative office culture by demonstrating reliability, professionalism, and a helpful attitude.