Administrative Assistant/Receptionist
About The Position
Temporary Administrative Assistant / Receptionist (Approximately 3-Month Assignment) If you have strong administrative skills, enjoy a fast-paced environment, and thrive on variety, we encourage you to apply for our Temporary Administrative Assistant / Receptionist opportunity. This is a full-time temporary position expected to last approximately three months, beginning in September. In this role, you will manage the Chicago Corporate Office front desk and reception functions, help maintain office operations, and provide administrative support to company leaders and team members.
Requirements
- High school diploma or GED required
- 2–3 years of administrative support, office coordination, or receptionist experience.
- Strong proficiency with Microsoft Office Suite.
- Experience managing a multi-line phone system.
- Experience preparing expense reports required.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Nice To Haves
- associate degree or bachelor's degree preferred
- Experience with Workday is a plus.
Responsibilities
- Answer, screen, and direct incoming calls to the appropriate departments and team members.
- Greet and assist visitors, vendors, and guests in a professional and welcoming manner.
- Support new employee onboarding and office setup as needed.
- Assist with travel arrangements, including airfare, hotel accommodations, car rentals, and travel research.
- Prepare and process accurate executive expense reports using Workday Expense.
- Coordinate incoming and outgoing mail, including express shipments, certified mail, and courier requests.
- Assist with UPS account administration and user setup.
- Coordinate catering requests for meetings and special events.
- Support employee recognition programs, volunteer activities, and other corporate events.
- Monitor, order, and restock office and kitchen supplies; conduct pricing and vendor research as needed.
- Submit and track building maintenance requests.
- Coordinate visitor access requests.
- Maintain printer cartridge inventory and reorder supplies as needed.
- Schedule service calls for printers, copiers, and postage equipment.
- Help maintain common areas, including loading and unloading the dishwasher and putting away clean dishes when needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
