Receptionist/Administrator

The Citco Group•Jersey City, NJ

About The Position

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients’ needs. Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence. As a valuable member of our Office Overhead team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them to achieve their goals. This role will provide a welcoming, professional reception and office environment, ensuring the office operates smoothly and efficiently. The ideal candidate must enjoy helping others and possess excellent people skills alongside outstanding organizational and operational skills.

Requirements

Excellent written and oral communication skills
Excellent Microsoft Office Suite and Outlook skills
Strong attention to detail and be able to complete tasks timely and accurately
Ability to multi-task and take on multiple projects
Ability to lift over 50lbs
Strong organizational and interpersonal skills
A customer service-oriented attitude

Nice To Haves

Knowledge of mail equipment and copy machines an asset
Handyman skills an asset
Financial services office environment an asset
University degree an asset

Responsibilities

Welcoming all guests upon arrival; greet and direct all visitors
Ensure guests’ names are listed in lobby security for ease on arrival
Ensure all visitors are made to feel comfortable and welcome – having a hospitable demeanor
Booking desks, offices for staff and conference rooms for internal and client meetings
Handle all incoming calls courteously and professionally
Maintain consistent awareness of all daily meetings and visitors
Manage the professional appearance of the company’s public rooms
Receive and sort all incoming and outgoing deliveries
Order car service to and from airport, when necessary
Process breakfast and luncheon orders, when necessary
Preparing and shipping deliveries upon request by management
Support event planning initiatives and coordinate logistics
Participating in and contributing to the company's social committee