Receptionist - Oconomowoc, WI

Wis-Pak, Inc.•Town of Oconomowoc, WI

1d•Onsite

About The Position

Wis-Pak, a leading manufacturer and distributor of some of the nation's most recognized beverage brands, is seeking a friendly, organized, and customer-focused Receptionist/Administrative Coordinator to join our Corporate Headquarters team in Oconomowoc, WI. As the first face and voice of Wis-Pak, you'll help create a positive experience for visitors, customers, vendors, and employees while supporting the day-to-day operations of our corporate office. This dynamic role combines front desk responsibilities with administrative support, facilities coordination, and event planning, making it ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional service. The ideal candidate is organized, resourceful, and approachable, with strong attention to detail and a willingness to jump in wherever needed. You can confidently manage multiple priorities, build positive relationships, and create a welcoming, professional experience for everyone who interacts with Wis-Pak.

Requirements

High school diploma or equivalent required.
2+ years of receptionist, administrative, customer service, or related professional office experience.
Proficiency with Microsoft Office Suite, Outlook, Teams, and other office technology.
Strong organizational, communication, and multitasking skills.
Professional demeanor with a strong customer service mindset.
Ability to maintain confidentiality and work effectively with employees, visitors, and vendors.
Ability to sit, stand, and move throughout the office during the workday.
Ability to regularly handle mail, packages, office supplies, and meeting materials.
Ability to occasionally lift and carry up to 35 pounds.

Nice To Haves

Associate's degree preferred.
Equivalent combinations of education and experience will be considered.

Responsibilities

Serve as the first point of contact for visitors, guests, vendors, and employees.
Manage incoming calls, visitor check-in, and badge creation.
Maintain a professional, welcoming, and organized reception area.
Route inquiries and requests to the appropriate departments.
Process and distribute incoming and outgoing mail, packages, and deliveries.
Maintain office supplies, kitchen supplies, and common areas.
Support meeting coordination, room scheduling, and catering arrangements.
Assist with records management, filing, and administrative projects.
Coordinate office maintenance requests and support relationships with custodial and other service providers.
Assist with copier, printer, postage, and office equipment management.
Monitor shredding schedules and office resource needs.
Support employee appreciation events, holiday celebrations, retirement parties, and other company functions.
Assist with meeting setup, food service coordination, and event logistics.
Participate in special projects and administrative initiatives as assigned.