Receptionist/Administrative Assistant – Geomatics (Survey & SUE)

McKim & Creed, Inc.•Sarasota, FL

10h•Hybrid

About The Position

The Receptionist / Administrative Assistant plays a pivotal role in the smooth operation of SUE and Survey field crew at McKim & Creed. Keeping the team’s workspaces organized, clean and efficient is crucial, including managing supply inventories. You will also be responsible for answering the phone, handling any incoming mail/packages, & reconciling credit card receipts.

Requirements

High school diploma or equivalent.
Valid driver's license.
Minimum of 2 years of administrative or office support experience.
Must work well under pressure in a fast-paced work environment.
Must be a solution-oriented, self-motivated team player.
Excellent communication skills, oral and written.
Should be able to think quickly on your feet.
Must be punctual & reliable; additional hours may be required at times.
Computer Skills including Outlook, Word and Excel.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining attention to detail.
Strong problem-solving skills with a proactive, solution-oriented mindset.
Ability to work independently and collaboratively within a team environment.
Reliable, dependable, and able to maintain confidentiality.
Ability to adapt in a fast-paced environment and meet deadlines.

Nice To Haves

An Associate’s degree.
Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm.
Certification of any Microsoft product(s).
Experience with BST and/or Pyramid software.
Willingness to learn new things, accept responsibility, and look for new ways to contribute.
Positive customer service orientation.
Committed to building positive working relationships across departments.
Adaptable, dependable, and eager to learn new systems and processes.

Responsibilities

Provide administrative support to the Geomatics management team.
Perform data entry, filing, document management, and maintain organized electronic and physical records.
Assist with general office organization and workflow coordination.
Run occasional business-related errands as needed.
Prepare and submit employee expense reports.
Coordinate with employees and managers to collect required receipts and documentation.
Reconcile company credit card receipts and supporting documentation.
Maintain an organized, clean, and professional office environment.
Maintain the Geomatics employee birthday and anniversary lists.
Plan and schedule office events.
Meet regularly with management to discuss workload, priorities, and operational improvements.
Collaborate with multiple departments to ensure efficient communication and workflow.
Provide administrative support to additional offices or remote teams as needed.
Perform other administrative duties and special projects as assigned.