Receptionist / Administrative Assistant

HEICO Corporation•Town of Smithtown, NY

14d

About The Position

Seal Dynamics, a HEICO Company, is seeking a Receptionist to serve as the front face of the organization and welcome visitors to its facility. The role combines reception duties with clerical and administrative tasks, including handling visitor access, managing the main phone line, processing mail and invoices, maintaining office supplies, and assisting Human Resources. This is a full-time position, Monday through Friday, 8:30 a.m. to 5:00 p.m. (37.5 hours per week).

Responsibilities

Open and close the reception front lobby.
Greet visitors and announce their arrival to employees.
Conduct visitor security checks through Visual Compliance.
Administer internet access for visitors.
Manage the main Seal Dynamics phone line during the workday and handle voicemails received before or after hours.
Distribute or complete customer surveys and other paperwork requests.
Review the Customer Service mailbox and distribute quotes and emails.
Prepare invoices for mailing.
Process outgoing mail.
Sort and distribute incoming mail.
Operate the postage machine and replenish its funds electronically each month.
Purchase office supplies and manage their inventory and stocking.
Forward electronic invoices to designated customers for Accounts Receivable.
Assist Human Resources with daily tasks.