Receptionist/Administrative Assistant

Grassi•Park Ridge, NJ

7d•$65,000 - $75,000•Onsite

About The Position

We are currently seeking a Receptionist/Administrative Assistant to join our team in our Park Ridge, NJ office location. This is a fully onsite position, offering an exciting opportunity to be part of a dynamic and growing firm. As part of our Administrative Team, you will be expected to provide efficient and accurate support to the partners and staff to help provide the highest level of service to our clients. You must be able to work under pressure, be a quick learner and assume responsibility for timely delivery of work assigned to them. You should be self-motivated and work well independently while also recognizing the need to be a team player. This position will be based at the main reception desk and will serve as the primary point of contact for employees, clients, visitors, vendors, and callers to the Park Ridge office. Below is a list of responsibilities we have outlined, as always there will be ad-hoc projects that could come up throughout the year.

Requirements

High School Diploma required
Excellent interpersonal, organizational, initiative, and leadership skills
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite and willingness to learn new software and systems
Ability to manage multiple priorities in a deadline-driven environment
Maintains a high level of professionalism and consistently demonstrates respect for others

Nice To Haves

Associate degree preferred
Minimum of 2+ years of relevant experience (preferred within professional services environment)

Responsibilities

Serving as the primary receptionist and remaining stationed at the main reception desk during scheduled working hours, except when coverage has been arranged
Providing general administrative support to multiple departments and staff
Answering phones and directing calls or inquiries appropriately
Greeting clients, visitors, vendors, and employees in a warm and professional manner and promptly notifying the appropriate team member of their arrival
Receiving, sorting, and distributing incoming mail, packages, and courier deliveries, and coordinating outgoing shipments
Assisting guests with meeting room locations and coordinating basic hospitality needs, including beverages and meeting room readiness
Preparing and processing engagement letters and related tax administrative documents
Supporting office professionals with administrative tasks during busy season and throughout the year
Processing expense reports and vendor invoices as needed
Supporting the Admin Ticketing System and responding to office requests
Ordering office supplies and coordinating catering for meetings and events
Ensuring kitchen is well-stocked and organized each day
Assisting with preparation of client deliverables, binders, and internal documentation
Booking conference rooms and preparing meeting spaces
Filing, scanning, copying, and faxing documents
Performing ad hoc administrative projects and other duties as assigned
Flexibility to work overtime during tax season deadlines and other peak business periods as needed