Receptionist/Administrative Assistant; Account Services

CONTRACT PHARMACAL CORP•Hauppauge, NY

1d•Onsite

About The Position

The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC’s Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities.

Requirements

High School or GED diploma is required.
1-2 years of work experience in an office environment preferred with reception experience a plus.
Excellent oral and written communications skills – Bi-lingual Spanish required.
Motivated, detailed-oriented, organized, extremely personable and professional.
Excellent customer service skills.
Ability to prioritize and multitask in a fast-paced environment.
Knowledge of MS Office.
Knowledge of Smartsheet.
Reliable and punctual with attendance.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors.
Answer and direct phone calls.
Maintains security by following procedures, issuing visitor badges.
Sort and distribute inter-office mail and external mail.
Order catering for meetings as required.
Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc.
Maintain conference rooms, executive areas and office supplies.
Send calendar notifications for upcoming audits/visits from customers/agencies.
General office administrative responsibilities.
Handle incoming calls from established accounts.
Data input and scanning of purchase orders.
Provide customers with tracking information and proof of delivery.
Create agendas for customer visits.
Work with in-house departments to gather data for customers’ open order trackers and ensure timely turnaround for sales.
Prepare sample requests for mailing to existing and potential customers.
Order product samples, as needed.
Assisting Account Managers with other administrative responsibilities.
Other responsibilities as assigned by Senior Management.