Reception and Office Coordinator

Price Industries Limited • Winnipeg, MB

7d • Onsite

About The Position

The Reception and Office Coordinator role plays a vital role in creating a welcoming, organized, and professional workplace environment. As the first point of contact for visitors, employees, and external partners, this position is responsible for ensuring the office operates smoothly and presents a positive experience for all who enter. Working closely with the Human Resources Manager, the Reception and Office Coordinator would support key employee lifecycle activities, including onboarding, employee engagement initiatives, workplace communications, and administrative processes. This role also contributes to workplace safety and compliance efforts through the maintenance of training records, documentation, and reporting requirements. Success in this role requires a proactive, service-oriented individual who takes pride in maintaining an organized office environment, supporting employees and visitors, and contributing to a positive workplace culture. Through a combination of reception, administrative, human resources, and office coordination responsibilities, this position helps ensure the efficient operation of the organization while supporting employee experience and organizational success.

Requirements

• 2+ years of experience in a reception, administrative, or office coordination role within a corporate or professional environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to handle confidential information with professional discretion in a workplace setting.

Nice To Haves

• Post-secondary education in Office Administration, Business Administration, Communications, or a related field, or an equivalent combination of education and relevant experience.

Responsibilities

• Serve as the primary receptionist and first point of contact for visitors, employees, vendors, and external partners.
• Manage incoming calls, emails, visitor access, meeting room bookings, and daily office communications.
• Maintain reception, meeting rooms, common areas, and office spaces to ensure a professional and welcoming appearance.
• Prepare coffee and refreshments for employees and visitors and ensure hospitality areas are stocked and presentable.
• Assist with maintaining a clean, organized, and functional kitchen and break room environment.
• Maintain visitor logs and office records as required.
• Monitor and maintain inventory levels of office supplies, kitchen supplies, and café items, coordinating replenishment as needed.
• Provide administrative support to the Human Resources Manager.
• Assist with onboarding activities, including preparing, organizing, and distributing new hire documentation and onboarding materials.
• Assist with employee engagement initiatives, recognition programs, company events, and workplace activities.
• Support the coordination of employee communications, announcements, and company updates.
• Assist with maintaining safety training records, certifications, and compliance documentation.
• Track mandatory training completion and support reporting requirements.
• Coordinate communication materials and logistics for company events and organizational initiatives.
• Support special projects and organizational initiatives through administrative coordination and follow-up.
• Maintain accuracy, discretion, and confidentiality when handling sensitive employee, visitor, and company information.
• Promote a professional, positive, and service-oriented workplace environment.

Benefits

• Health and Dental - Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services.
• PocketPills – Free access to Canada’s first Digital Pharmacy, enabling calls, texts, or emails to the pharmacy care team from wherever you are, with free delivery of prescriptions and vitamins.
• Employee and Family Assistance Program (EFAP) - Free access to consultation and support for mental, emotional, and financial well-being.
• Life and Disability - Provided with life insurance in a multiple of your salary with an option to purchase additional coverage.
• Pension Matching Program - Defined Contribution Pension Plan with company matching contributions (up to 3% of salary).
• Gym Subsidy Program - Reimbursement of up to $300 per year for gym memberships, including fitness-related apps.
• Goals, Rewards, Improvement and Teamwork program - Qualifying teams can enjoy a monthly reward.
• Personal and Professional Development - Commitment to helping employees reach their potential through training and education.
• Community Involvement - Generously supporting health, charities, youth, and education opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree