Receiving Coordinator

NFM • Cedar Park, TX

13d

About The Position

As NFM’s Receiving Coordinator, you manage the full inbound receiving process, from appointment scheduling and driver check-in to post-audit completion. This role coordinates vendor- and NFM-controlled shipments across all product families, including furniture, appliances, electronics, and flooring. Key responsibilities include managing dock schedules and capacity, reviewing paperwork before and upon arrival, checking in drivers, and ensuring receipt and unload dates are entered accurately in the system. The position also audits vendor and carrier documentation, resolves discrepancies among manifests, packing slips, purchase orders, and system records, supports vendor compliance, and works closely with vendors, drivers, leadership, and internal teams to ensure merchandise is received accurately and on time.

Requirements

• Microsoft Office skills, including proficiency in Excel, Word, and PowerPoint required
• Strong organizational, communication, and problem-solving skills with the ability to manage multiple inbound processes accurately and efficiently
• Ability to work night, weekend and/or early morning hours based on business needs
• Ability to lift per established department requirement

Nice To Haves

• High School Diploma or GED preferred
• 1-2 years of office, clerical, administrative, receiving, or logistics experience preferred
• Experience with furniture, appliance, electronics, flooring, warehouse, or distribution operations preferred

Responsibilities

• Schedule inbound vendor and carrier appointments by reviewing notices, bills of lading, invoices, purchase orders, and receiving capacity to create and maintain an accurate daily unload schedule.
• Check in inbound drivers and trailers by collecting and validating paperwork, confirming appointment details, managing drop trailer documentation, and ensuring loads are routed appropriately for unloading.
• Communicate with vendors, carriers, drivers, warehouse teams, and leadership to confirm schedules, obtain missing packing lists or manifests, provide status updates, and keep receiving operations aligned throughout the day.
• Support all inbound receiving processes by printing next-day purchase orders, maintaining unload sheets and trailer tracking, updating systems with receipt and unload information, answering phones, and assisting internal customers with product status inquiries.
• Problem solve discrepancies or load issues before and after arrival by reconciling vendor paperwork to system data, identifying missing or inaccurate documentation, coordinating corrections, and preventing delays in receipt processing.
• Audit post-receipt documentation by reviewing manifests, packing slips, and purchase orders for accuracy, completing daily and weekly audit reviews, supporting vendor and carrier payment processes, and ensuring compliance with vendor requirements and internal controls.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED