Receiving Coordinator

PARR•Tacoma, WA

2d•Onsite

About The Position

The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes chances of product being returned and increases customer satisfaction. This position supports our mission of Legendary Service Through Teamwork by providing team members with damage free product and assisting with returns. This full-time position works closely with vendors as well as PARR's Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping.

Requirements

Familiar with ERP systems
Knowledge of receiving/inventory control principles, practices and protocols
Knowledge of dimensional lumber, panels, and other building products
Must be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job
Ability to follow procedures precisely
Ability to concentrate and attend to detail amidst a busy work environment
Ability to work independently and without supervision
Ability to sit and/or stand and walk for extended periods of time
Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet
Must be able to work outdoors in all weather conditions
Ability to utilize all appropriate safety equipment

Responsibilities

Receive all inventory delivered to the yard
Count delivered inventory
Notify vendor of any difference in inventory received vs. inventory listed on packing slip
Notify vendor of damaged or defective inventory received
Match purchase order to packing slip and hand-in to Yard Bookkeeper
Place inventory in staging area
Assist with bi-annual physical inventory
Leads bi-annual inventory when necessary
Confirms the PO and address on the packing slip belong to their location
Validates material received matches PO
Counts the number of pieces received and documents the counts on the receiving page
Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)
Resolves negative quantity report daily
Reviews and resolves Special Order Report at least monthly
Resolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)
Maintains yard locations for bi-annual inventory
Ensures "cover sheets" are added to the PO prior to receiving in falcon
Pre-prints the blind receiving page and appropriate label
Utilizes RF equipment to validate correct materials and quantities
Identifies labels of product and matches that to purchase order
Operates a forklift according to company standard
Completes any required training
Performs weekly cycle counts
Assumes responsibility for vendor returns, creates the return PO and contacts the vendor for pickup
Utilizes vendor tracking form to increase vendor performance
Inspects materials for damage prior to unloading
Understands product application
Ensures proper labeling of all special orders, inter-yard transfers and vendor returns
Completes the receiving process by the end of each day it arrives (updates PO in Falcon, scan documents)
Participates in inventory exchange program when necessary
Opens or closes location when necessary
Assists with back orders for a quick resolution
Organizes and maintains the "special order" area
Inspects all incoming shipments for defects and damage
Represents the company in a positive and professional manner
Assists in overall cleanliness of the location
Flexibility to work for extended hours as needed
Regularly takes the initiative or volunteers to solve issues
Communicates all damage or inconsistencies of inventory received with appropriate team members
Assist Regional Inventory Specialist, Counter Salespeople, and Yard Employees as time allows

Benefits

2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
Employee paid sick days
7 holidays
Standard medical plan option with a very low $1,000 deductible
Dental, Vision, EAP (Employee Assistance Program)
Massage, Chiropractic and Acupuncture coverage
FSA (Flexible Spending Account) and Childcare pretax spending programs
Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
3% profit share contribution to the 401(k), with Board approval
Tuition reimbursement (up to $2,500/year)
Annual profit sharing
$1,000 referral bonus