Receiving Clerk - Full time, Year round

Mohonk Mountain House•New Paltz, NY

3d•Onsite

About The Position

Responsible for receiving, inspecting, storing, delivering, inventorying and shipping of all products and supplies for the hotel. This role involves meticulous record-keeping, verification of shipments against purchase orders, and ensuring proper storage and rotation of goods. The Receiving Clerk also handles outgoing shipments, maintains storage areas, and performs various administrative and cleaning duties to support hotel operations.

Requirements

Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience
Proficiency with Windows-based operating systems and software including MS Word, MS Excel, MS Outlook.
Ability to perform basic mathematical functions such as addition, subtraction, multiplication, and division.
Ability to speak, read and write the English language and communicate in a clear and congenial manner.
Ability to hear verbal instructions, directions and warnings.
Ability to reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
Ability to lift up to 100 pounds from ground level to six feet and carry a distance of up to 150 feet with/without assistance.
Ability to walk up to 12 miles per day.
Ability to maneuver carts or dollies safely with loads up to 500 pounds up and down stairs, elevators, through passageways or outdoors up to 250 feet.
Ability to see close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Ability to act calmly and effectively in emergency situations.
Ability to analyze problems and develop and implement action plans to address problems.
Ability to work outdoors at times and exposed to natural elements.
Ability to operate equipment such as elevators, pallet jacks, hand-trucks, carts, and dollies.
Ability to use hand tools such as box cutters, packaging tape dispensers, rakes, brooms, and shovels.
Ability to inform supervisor of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
Ability to adhere to Mohonk Mountain House’s Dress and Grooming Standards.
Ability to learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
Ability to maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business.
Ability to answer questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
Ability to inspect work by touch, sight, sound and smell for conformance to prescribed standards.
Ability to work productively and efficiently with or without supervision when performing routine tasks.
Ability to prioritize and meet deadlines in a fast-paced dynamic environment.
Ability to maintain all storerooms, freezers and coolers in accordance with proper sanitation specifications.
Knowledge of New York State and Ulster County Health Department regulations and ensure compliance.
Observe all safety and security measures as per company policy and protocols.
Conform to OSHA Standards.

Nice To Haves

Experience in the food service industry with a knowledge of produce, meat, fish, and dairy specifications is preferred.

Responsibilities

Receives shipments on receiving dock, logs pertinent information, and coordinates workflow to ensure timely delivery of supplies to coolers, freezers, dry storage, and/or other departments.
Ensures that all shipments are received in good, undamaged condition.
Compares invoice to purchase order and indicates the quantity received, number of boxes, date received, invoice number, and any other pertinent information.
Verifies all food and beverage deliveries upon arrival for correct specification.
Ensures all products are received and placed immediately under refrigeration or other storage (including freezing and dry storage) as needed.
Ensures products are stored and dated properly, and rotated using FIFO method.
Maintains a thorough, working knowledge of dry goods, paper products, chemical supplies, and food and beverage specifications.
Cooperates with accounts payable staff in the verification of orders received.
Prepares boxes for shipment and maintains records of all shipments sent out, prepares shipments as needed.
Maintain the proper chain of accepting and delivering of liquor products. Ensure liquor is secured at all times.
Fulfill all requisitions from other departments in a timely manner, ensure orders are complete and delivered no later than requested time. Communicate any discrepancies to department.
Maintains storage areas with respect to sanitation, temperature, and humidity.
Sweeps, mops, and/or disinfects receiving areas including loading/unloading lots.
Inspects food and beverage storage areas routinely (including refrigerators and freezers) a minimum of twice during shift, noting temperature. Maintain food and cooler logs.
Inventory and maintain equipment and supplies.
Receive and ship UPS, Fed-Ex Ground and Fed-Ex express packages. Ensure packages are in proper condition ensure each package is delivered to the proper department or individual.
Ensure all guests/group packages have tracking numbers logged into the Package Log book and proper signatures are obtained upon delivery.
Ensure the security of all packages and products.
Perform basic mathematical functions such as addition, subtraction, multiplication, and division. Verify totals on report forms, requisitions, or invoices.
Photocopies, scans, faxes, emails or mails correspondences.
Work clean and assume responsibility for organization and orderliness. Clean work areas periodically during work shift.
Follow all safety and sanitation policies when handling food and beverage.
Keep refrigerators and storerooms clean and neat. Ensures food and supply items are stored per standards.
Maintain food and cooler logs.
Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values.
Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies.
Work productively and efficiently with or without supervision when performing routine tasks.
Prioritize and meet deadlines in a fast-paced dynamic environment.
Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook.
Conduct accurate inventory for ordering purposes. Perform period end inventories.
Maintain all storerooms, freezers and coolers in accordance with proper sanitation specifications.
Maintain a knowledge of New York State and Ulster County Health Department regulations and ensure compliance.
Observe all safety and security measures as per company policy and protocols.
Conform to OSHA Standards.
Perform cleaning duties as scheduled to including sweeping, moping, raking, shoveling and/or policing the parking lot.
Work outdoors at times and exposed to natural elements.
Operate equipment such as elevators, pallet jacks, hand-trucks, carts, and dollies.
Use hand tools such as box cutters, packaging tape dispensers, rakes, brooms, and shovels.
Inform supervisor of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
Maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business.
Answer questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
Inspect work by touch, sight, sound and smell for conformance to prescribed standards.
Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
Lift up to 100 pounds from ground level to six feet and carry a distance of up to 150 feet with/without assistance. Walk up to 12 miles per day.
Maneuver carts or dollies safely with loads up to 500 pounds up and down stairs, elevators, through passageways or outdoors up to 250 feet.
See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Act calmly and effectively in emergency situations.
Analyze problems and develop and implement action plans to address problems.