Receiving and Logistics Specialist

Vector Atomic•Pleasanton, CA

48d•$80,000 - $120,000•Onsite

About The Position

IonQ, Inc. is a leading quantum company focused on solving complex problems with its quantum computers. Vector Atomic, an IonQ company, specializes in quantum technology for navigation, timing, geophysical exploration, and telecommunications. This role is based in Pleasanton, California. The Receiving and Shipping Logistics Specialist will be a detail-oriented and proactive individual responsible for supporting export and import compliance. This position acts as a trusted advisor to internal teams, ensuring compliance with U.S. trade regulations while facilitating global business operations. The role involves reviewing export activities, advising on regulatory requirements, and driving compliant processes in a highly regulated environment, working closely with engineering and procurement teams.

Requirements

Bachelor’s degree in business, international trade, supply chain, engineering, or a related field, or 5+ years relevant experience
5+ years of experience in import/export compliance, trade compliance, or global logistics, with demonstrated expertise classifying products under HTSUS and Schedule B
Working knowledge of U.S. trade regulations, including the ITAR, EAR, OFAC, CBP regulations (19 CFR), and the Foreign Trade Regulations (FTR)
Experience determining export jurisdiction and classification (ECCN/USML) and preparing export license applications (DSP, BIS-748P/SNAP-R, AES)
Experience managing customs brokers and freight forwarders and reviewing international shipping documentation
Experience with denied/restricted party screening tools and trade compliance systems (e.g., SAP GTS or similar)
Demonstrated understanding of internal controls, including segregation of duties, documentation/audit trails, and SOX or DCAA compliance support
Proficiency with Microsoft Office (Excel at a minimum) and ERP systems (Deltek CostPoint preferred)
Strong analytical, decision-making, and communication skills, with the ability to interpret regulations and apply them to business operations
Proactive, self-starter, and detail-oriented; ability to complete tasks with minimal supervision
To comply with U.S. export control laws, Vector Atomic employees must be U.S. citizens (born or naturalized), lawful U.S. permanent residents (i.e., green card holders), or certain categories of refugees and asylees

Nice To Haves

Certification in Export Compliance (e.g., CUSEP, IEE/EI) or an equivalent professional credential
Experience in a government contractor, defense, or advanced manufacturing environment with ITAR/EAR-controlled products and dual-use technology
Experience with duty drawback, USMCA/FTA origin analysis, and country-of-origin determinations
Experience supporting deemed export controls and Technology Control Plans in an R&D or engineering environment
Experience supporting DCAA audits or SOX inventory/asset controls in a project-based environment

Responsibilities

Serve as the subject matter expert for Harmonized Tariff Schedule (HTSUS) and Schedule B classification of imported and exported goods, components, and raw materials, maintaining documented classification rationale and audit trails
Determine export jurisdiction and classification (ECCN/USML) for products, technical data, and services under the EAR and ITAR, and maintain the classification database
Determine country of origin, customs valuation, and apply free trade agreements, USMCA, and duty drawback opportunities to optimize landed cost
Review and approve international shipping documentation — commercial invoices, packing lists, air waybills, INCOTERMS, AES filings, and certificates of origin — for accuracy and regulatory compliance
Manage customs broker and freight forwarder relationships, including performance, issue resolution, and compliant/timely entry filing.
Receive and verify accuracy of all shipments into ERP system and route to the appropriate parties
Oversee day-to-day shipping, receiving, RMA processing, and internal material transfers, coordinating outbound shipments via FedEx, UPS, and freight/trucking carriers
Support HazMat identification, labeling, packaging, and segregation
Receive, tag, and track government-furnished property and GFE/GFM per FAR Part 45 and the company property management system
Maintain compliance records, classification databases, and audit trails sufficient to support DCAA and SOX audits and internal monitoring activities
Support internal and external audits, corrective action development, and voluntary disclosure investigations as needed.
Create, maintain, and enhance written compliance procedures, work instructions, and job aids; deliver training to Engineering, Procurement, Shipping, and other stakeholders
Partner cross-functionally with Engineering, Supply Chain, Contracts, Accounting, and Logistics to ensure compliant cross-border business execution