Rebate Filing & Reconciliation Specialist
About The Position
Sonepar Management Group (SMG) supports our Sonepar brands (i.e. operating companies) in the US through a shared services model. These services include, but are not limited to: human resources, finance, digital enterprise, supply chain, vendor relations, marketing, legal, and communications. The SMG teams enable our brands to do business in their local regions while taking advantage of the scale and collective resources of a global enterprise. SMG fosters an inclusive and supportive culture. We offer leadership and development programs to help you reach your career goals. Our associates share in our collective achievements, and we firmly believe that Sonepar is “Powered by Difference.” By driving technology and innovation, enabling paths to success, and caring about our people and their families, we have built a workplace where you can build a fulfilling career. We’re looking for a detail-oriented, process-driven Rebate Filing & Reconciliation Specialist to support rebate operations across our Sonepar USA operating companies (OpCos). In this role, you’ll play a key part in ensuring rebate accuracy, supporting month-end close, and partnering cross-functionally with Pricing, Finance, Sales, and IT teams. You’ll help identify and resolve discrepancies, drive process consistency, and communicate insights that directly impact financial performance. This is a great opportunity for someone who enjoys digging into data, solving problems, and improving how processes work at scale.
Requirements
- 4+ years of experience in rebate processing, pricing operations, AR, or a related function
- Experience supporting month-end close and reconciliation processes
- Strong Excel skills (pivot tables, lookups)
- Experience working in ERP systems
- Ability to manage multiple priorities in a high-volume, deadline-driven environment
- Strong attention to detail and problem-solving skills
- Comfortable working cross-functionally and influencing without direct authority
- Clear communication skills—able to share updates, risks, and recommendations with stakeholders
Responsibilities
- Oversee rebate filing activities across OpCos to ensure accuracy, compliance, and timeliness
- Maintain rebate structures (“phantoms”) within ERP systems
- Partner with Finance and Pricing teams to validate filings and support month-end close
- Investigate and resolve reconciliation variances and data discrepancies
- Collaborate with OpCos and stakeholders to identify root causes and drive solutions
- Track open issues, escalate risks, and ensure timely resolution
- Maintain and enhance rebate SOPs across OpCos
- Drive adoption of standardized processes and controls
- Develop training materials and job aids to support consistency
- Maintain rebate tracking and reporting across the organization
- Analyze trends, highlight risks, and provide actionable insights
- Deliver updates to leadership and stakeholders
- Support vendor-led rebate and system implementations
- Coordinate ERP setup, testing, and go-live readiness
- Partner with IT and business teams to ensure smooth rollout and adoption
Benefits
- Healthcare plans
- Dental & vision
- Paid time off
- Paid parental leave
- 401(k) retirement savings with company match
- Professional and personal development programs
- Opportunity to become a shareholder
- Employer-paid short- and long-term disability
- Employer-paid life insurance for spouse and dependents
- Robust wellness program
- Gym reimbursement
- Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
