Temporary Real Property Coordinator

County of Riverside•Riverside, CA

1d•Onsite

About The Position

The County of Riverside Human Resources Temporary Assignment Program (TAP) seeks a Temporary Real Property Coordinator for the Facilities Management Department. This is a full-time temporary position located in Riverside. The position assists professional property agents with the technical implementation of the County's leasing, eminent domain, and acquisition activities; monitors contractual agreements; and coordinates or prepares real property instruments and documents. It is a paraprofessional role supporting Real Property activities and staff. Incumbents are expected to develop proficiency in assignments involving County-leased properties, eminent domain acquisitions, and property sales. Assignments may include monitoring leases and helping implement their terms, preparing purchase or sale documents, and coordinating property transfers through escrow procedures. The Facilities Management Department provides property management and operations services for County-owned and leased facilities throughout Riverside County.

Requirements

Three years of clerical experience, including at least one year in property lease/rent management, escrow services, or monitoring contract compliance.
A valid California Driver's License.
Knowledge of leasing contract terms, formats, property management record-keeping, basic real estate terminology, basic arithmetic, and information-processing principles, methods, and equipment.
Ability to understand and interpret technical and legal material relating to management, purchase, or sale of real property.
Ability to prepare clear and concise reports and perform basic mathematical computations, such as lease payment and area calculations.
Ability to communicate effectively in situations involving instruction, persuasion, and counseling regarding lease, purchase, and sale transactions.
Ability to operate a variety of standard office equipment.
One year of non-specialized experience may be substituted by either 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field, or 360 hours of training from a recognized occupational training program in those fields.

Responsibilities

Monitor lessees' compliance with contract requirements, receive facility problem complaints, and negotiate work requests with landlords and tenants within the scope of lease contracts.
Coordinate between lessees and County departments regarding facility maintenance discrepancies and ordered maintenance work.
Schedule inspections of leased properties, maintain current emergency phone numbers for lessees, and maintain a space bank file of space leased to the County.
Route lease requests and contracts through the County approval process; compile lease data, prepare tabular reports, and draft narrative explanations of routine information.
Explain to departments the steps required to obtain non-contract changes to leased facilities; prepare routine lease amendments and multi-year lease renewals.
Prepare documentation related to eminent domain acquisitions for delivery to property owners.
Initiate escrow openings for real property acquisitions and sales, and coordinate creation and execution of escrow documents with appropriate Real Property staff.
Prepare warrant requests for acquisitions and coordinate delivery of funds to sellers or escrow; monitor escrow status and prepare periodic reports.
Monitor and report on aging billings and receipt of payments.
Coordinate billings, receipts, and reporting requirements with departmental accounting personnel; prepare and mail itemized billings to departments and agencies using Real Property Agents' individual time sheets.