Real Estate Specialist

Vinfen•Cambridge, MA

2d•$55,700 - $60,000•Onsite

About The Position

The Real Estate Specialist performs a variety of functions including identifying, previewing, and securing properties for residential, commercial, and day program use; negotiating and administering lease agreements; coordinating activities related to purchases; communicating appropriate information to myriad constituencies; and collaborating with program and facilities staff to negotiate and coordinate repair, maintenance, and lease-related responsibilities with property owners. Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut.

Requirements

Knowledge of real estate market and regulatory requirements
Familiarity with purchase and sale process and related documents
Experience with commercial and residential lease processes and documents
Knowledge of property management practices
Well developed organizational, analytical, presentation, and communication skills
Ability to negotiate and problem solve
Knowledge of Vinfen‘s operational and clinical property requirements
Demonstrable passion for Vinfen’s mission
Experience with computer applications (Excel, Power Point, Word) and equipment
Sensitivity to cultural, religious, racial, disability, and gender issues
Ability to manage many competing priorities
Ability (and desire) to work in a dynamic, team-oriented, service driven environment
Ability to work in a professional and confidential capacity
Five to seven years’ experience in real estate and property administration on a corporate level.
High school diploma or equivalent required
Ability to lift at least 25 pounds using proper lifting techniques.
Ability to operate a computer and other office equipment such as a calculator, copier, and printer.
Ability to remain in a stationary position 50% of the time as needed.
Ability to bend, reach, file, sit,stand and move around the facility.
Ability to speak, hear and communicate with personsserved,staff and external representatives.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depthperception, and ability to adjust focus.
Real Estate Broker license required

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Develop and maintain a network of landlords, property management companies, real estate brokers, investors, and company personnel to assist with identifying and securing residential and commercial properties suitable for Vinfen programs within budgetary parameters.
Coordinate appointments for program preview and department site feasibility.
Assist Facilities staff in coordinating all necessary inspections.
Assist Facilities and program staff in developing punch list of build-out requirements; communicate and negotiate said requirements to/with owner.
Negotiate lease or sale terms, consulting with attorneys and Vinfen management as necessary; review and process all necessary documents regarding purchase or lease of an identified property.
Maintain property and lease documentation.
Notify appropriate personnel of upcoming pertinent lease events (i.e... lease expirations, extension notices, etc.) and coordinate related activities.
Maintain accurate and up-to-date information in Real Estate Management (REM) database.
In cooperation with Facilities and program staff, determine repair and maintenance responsibilities.
Negotiate and resolve landlord/tenant disputes, interfacing with program management, landlords, and outside counsel as appropriate.
Provide Accounts Payable and the Purchasing Department wit documentation regarding startups, changes, and contractual amendments.
Provide insurance carriers with property updates (i.e... lease commencements, vacancies, terminations etc.).
Process Accounts Payable Vouchers for lease-related expenses.
Establish, maintain and promote positive communication and coordination with all constituencies.
Develop effective systems for collecting, organizing, analyzing and presenting information on leased and owned properties.
Work collaboratively with divisional Vice-Presidents, Directors of Service, Operations Administrators, and Program Management to develop real estate operating budgets and plan future real estate needs.
Provide specific, current market information to Vinfen personnel as required for corporate purchases, lease negotiations, proposal documentation and other strategic initiatives.
Perform other duties, as assigned.