Real Estate Specialist

VIPcare • Tampa, FL

2d

About The Position

The Real Estate Specialist is an administrative role supporting the Real Estate team’s activities and initiatives. The position collects and analyzes information and collaborates with landlords, property managers, brokers, and internal departments. It supports property and lease administration, payment oversight, market research, site selection, and related processes.

Requirements

• High school diploma or equivalent required.
• At least 3 years of real estate coordination, lease administration, or account management experience required.
• Ability to direct, manage, and influence third-party vendors.
• Proficiency with Google Suite, including Drive, Gmail, Docs, Sheets, and Slides, for real-time collaboration.
• Exceptional interpersonal skills.
• Excellent written and verbal communication skills, including comfort communicating with internal and external stakeholders.
• Excellent organizational, time-management, and multitasking skills, with strong attention to detail.
• Strong critical-thinking and problem-solving skills.
• Results-oriented, with a focus on quality execution and delivery.
• Ability to obtain an active Notary Public commission.
• Ability to operate a motor vehicle and have own means of transportation.
• Ability and willingness to travel within the assigned market as business needs determine.
• Positive work ethic; inspires others and models the organization’s core values and guiding principles.
• Effective team player who contributes ideas and feedback and can be counted on to meet commitments.
• Able to approach tasks and challenges with energy and passion in the Better Health environment.
• Pursues work with focus and drive, defines success, and can be counted on to complete goals.

Nice To Haves

• Associate's or bachelor's degree in a related field preferred.

Responsibilities

• Implement new processes and best practices for the Real Estate team.
• Monitor rent, taxes, common area budgets, and expenditures related to property transactions.
• Partner with accounting teams to determine proper rent amounts to amortize.
• Conduct market research to identify property trends and market conditions.
• Prepare and review real estate leases and corresponding documents.
• Facilitate the lease lifecycle from negotiation through execution, renewal, and termination, following up routinely to meet objectives for each lease.
• Administer leases, including entering new leases into Visual Lease and identifying and tracking critical dates and costs.
• Ensure accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, and negotiate better rates when appropriate.
• Oversee utility accounts and payments, including electric, gas, water, trash, and services not covered by landlords.
• Serve as the point of contact for sublessors by collecting payments and routing communications.
• Coordinate Tenant Improvement Allowance (TIA) requests and payment collection.
• Support site selection by collecting key property information and evaluating sites against established criteria.
• Prepare site selection summaries to support review and approval by the Real Estate team.
• Maintain accurate Certificates of Insurance (COIs) for each property and ensure coverage meets lease requirements.
• Perform additional duties as assigned.

Benefits

• Eight paid company holidays per year.
• Paid Time Off (PTO) accrued from day one.
• Medical, dental, and vision insurance.
• Teladoc virtual care.
• Financial protection benefits.
• 401(k) through Fidelity.
• Better Health Wellness Program.
• Employee Assistance Program (EAP).
• Parental leave.
• BHG University.
• LinkedIn Learning.
• Working Advantage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED