Real Estate Specialist

VIPcare•Tampa, FL

21h

About The Position

The Real Estate Specialist is an administrative role that assists the Real Estate team with activities and initiatives. The position collects and analyzes information and collaborates with landlords, property managers, brokers, and internal departments. It supports real estate processes, property transactions, lease administration, utilities, site selection, and related documentation.

Requirements

High school diploma or equivalent.
At least 3 years of Real Estate coordination or Lease Administration experience.
Account Management experience.
Ability to direct, manage, and influence third-party vendors.
Proficiency with Google Suite, including Drive, Gmail, Docs, Sheets, and Slides, for real-time collaboration.
Exceptional interpersonal skills.
Excellent written and verbal communication skills, including comfort communicating with internal and external stakeholders.
Excellent organizational, time-management, and multitasking skills with strong attention to detail.
Strong critical-thinking and problem-solving skills.
Results-oriented approach focused on quality execution and delivery.
Ability to obtain an active Notary Public credential.
Ability to operate a motor vehicle and have personal transportation.
Ability and willingness to travel within the assigned market as business needs determine.
Ability to stand, walk, push, bend, kneel, and reach, and to sit for extended periods.

Nice To Haves

Associate's or Bachelor's degree in a related field.

Responsibilities

Implement new processes and best practices for the Real Estate team.
Monitor rent, taxes, common area budgets, and expenditures related to property transactions.
Partner with accounting teams to determine proper rent amounts to amortize.
Conduct market research to identify property trends and market conditions.
Prepare and review real estate leases and related documents.
Facilitate the lease lifecycle from negotiation through execution, renewal, and termination, following up routinely to meet lease objectives.
Administer leases, including entering new leases into Visual Lease and identifying and tracking critical dates and costs.
Ensure accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, and negotiate better rates when appropriate.
Oversee utility accounts and payments for electric, gas, water, trash, and services not covered by landlords.
Serve as the point of contact for sublessors, collecting payments and routing communications.
Coordinate Tenant Improvement Allowance requests and payment collection.
Support site selection by collecting key property information and evaluating sites against established criteria.
Prepare site selection summaries to support review and approvals by the Real Estate team.
Maintain accurate Certificates of Insurance for each property and ensure coverage meets each lease's requirements.
Perform additional duties as assigned.