Real Estate Project Manager

Anthropic•San Francisco, CA

5d•Hybrid

About The Position

Anthropic is seeking a detail-oriented Real Estate Coordinator to join its Workplace and Real Estate team. This role is crucial for coordinating global real estate projects across multiple office locations, acting as the central liaison between external project managers, vendors, and internal stakeholders. The ideal candidate will have over 7 years of corporate real estate project management experience, with exceptional organizational skills and the ability to manage multiple concurrent projects while maintaining meticulous attention to detail in a fast-paced environment.

Requirements

Exceptional attention to detail with strong organizational and time management skills.
Experience coordinating office moves, restacks, and space reconfigurations in corporate environments.
Outstanding verbal and written communication abilities to ensure regular and clear project team and stakeholder communication.
Proven ability to manage multiple competing priorities in a fast-paced, dynamic environment.
Strong relationship management skills with the ability to work effectively with both internal and external stakeholders.
Proficiency in G-Suite applications.
Ability to work independently while knowing when to escalate issues appropriately.

Nice To Haves

7+ years of experience in corporate real estate coordination, project management, or related fields.
Real estate experience in a rapid-growth technology company.
Experience in coordinating international real estate projects.
Familiarity with workplace design and construction project coordination.
Specific experience with large-scale office moves and restacking projects.
Expertise in space planning and utilization optimization.
Experience with lease administration and transaction management.
Experience with process improvement and operational excellence.

Responsibilities

Coordinate the delivery of multiple real estate projects across an international portfolio, ensuring swift project set up, timely completion, and within budget parameters.
Serve as primary liaison between external project managers and internal stakeholders, facilitating clear communication and project alignment.
Assist in monitoring milestones, deliverables, and potential risks across all active projects.
Support in project meetings and coordinate follow-through on all commitments.
Coordinate office moves and team relocations as the company expands into new spaces and optimizes existing neighborhoods.
Develop move plans and timelines, coordinating with IT, Security, Facilities, and affected teams to ensure plans and roles and responsibilities are clearly communicated.
Ensure moves are executed on time and with minimal disruption.
Lead new project setup including obtaining Certificates of Insurance (COIs), processing initial wire transfers to new Landlords for deposits and first month rent, raising internal purchase orders (Zip), and coordinating with the Finance Team on obtaining Letters of Credit.
Coordinate with the Finance team to ensure proper documentation and compliance with Treasury Regulation requirements and accountable plan policies.
Maintain project budgets with external project managers and flag variances to leadership, ensuring fiscal responsibility across all initiatives.
Support lease administration activities across the global portfolio.
Prepare and distribute regular project status updates to stakeholders, creating written updates that clearly communicate progress, challenges (including mitigation steps taken) and next steps.
Ensure all project documentation is properly maintained and accessible.
In partnership with external project managers, ensure project delivery meets Anthropic standards.