Real Estate Practice Coordinator

Greenberg Traurig•Washington, DC

6d•$54 - $72•Hybrid

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Real Estate team as a Practice Coordinator located in our Washington, D.C. office. We are seeking a highly skilled professional who thrives in a fast-paced, business driven environment. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. The ideal candidate demonstrates strong problem-solving skills, ensuring accuracy, efficiency, and high-quality results in all aspects of their work. With a dedicated work ethic and a can-do attitude, you will take challenges with confidence and resilience. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Washington, D. C. office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. The Real Estate Practice Coordinator provides high-level practice and administrative support to attorneys in the Real Estate group. The ideal candidate will exhibit professionalism, excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. Flexibility to work overtime as needed is required.

Requirements

Exceptional attention to detail, outstanding organizational skills, and effective time management.
Excellent interpersonal and communication skills (both oral and written), with professional demeanor and presentation
Ability to recognize and maintain confidential, sensitive, and proprietary information.
Consistently performs effectively in high-pressure environments while meeting strict deadlines.
Ability to work both collaboratively in a team environment and independently to achieve results
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Bachelor’s Degree or equivalent experience preferred.
Minimum of 10 years of real estate experience within a law firm or other professional services organization required
Proficient in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook) and document management systems

Nice To Haves

Experience with iManage and DocuSign is a plus
Understanding of AI capabilities, limitations, and responsible use in a professional environment
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

Responsibilities

Creates, edits, proofreads, and processes legal documents such as correspondence, memoranda, closing documents, and other practice-specific materials
Demonstrates a strong understanding of attorney practices and clients, including maintaining current calendars, meetings, client contacts, and matter lists
Serves as a primary point of contact for clients regarding administrative and billing-related inquiries
Coordinates and tracks information requests, following up with attorneys, associates, and other team members to facilitate timely completion of client and practice-related matters
Supports practice growth and matter management, including coordinating administrative activities associated with a high volume of client matters and conflict-related processes
Submits conflict checks, opens new client matters, prepares engagement letters, and reviews or edits client billing invoices
Coordinates domestic and international travel, accommodation, and entertainment arrangements for assigned attorneys
Processes and reconciles expense reports and vendor invoices promptly and accurately
Maintains organized legal files, both paper and electronic
Collaborates with Administrative Support Coordinators, Paralegals, and other legal support team members as needed
Utilizes firm resources effectively to achieve desired results
Assists with overflow work and special projects as requested and assigned