Real Estate Office Administrator

Onni Group of Companies•Chicago, IL

2d•$26 - $31•Onsite

About The Position

The Real Estate Office Administrator is responsible for administrative functions for the Onni Chicago corporate office, asset management, and development/construction teams. The Real Estate Office Administrator will manage front desk operations, administrative tasks, and respond to inquiries via phone and e-mail. This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

Requirements

Experience as receptionist with high call volume preferred
Strong time management skills
Ability to multi-task
Problem solving skills
High learning aptitude and interest in all areas of real estate
Self-starter
Works well in team and individual based environment
Proficient in Microsoft Office, Word, & Excel

Responsibilities

Provide full-time switchboard reception dealing with high call volumes
Operate phone system efficiently including adding or deleting users, change greetings, etc.
Open, stamp, sort, and distribute all incoming mail to recipients in a timely manner
Ensure all outgoing mail is sent out daily with sufficient postage
Monitor courier request forms and arrange for courier pick up/drop off
Send and receive incoming/outcoming mail via courier
Maintain the mail room and office supplies
Prepare labels, letters, file folders, or any other correspondence as required
Photocopy, bind, or fax documents as required
Ensure coffee bar and kitchen area is functional and tidy
Ensure photocopiers are stocked with paper throughout the day and monitor toners
Ensure meeting rooms, boardrooms, lobby, hallway, and lunchroom are tidy at all times
Issue PO and review invoices
Ensure supply areas are organized
Monitor ticketing system, execute tasks as assigned and log internal/external notes
Assist office coordinators as needed with miscellaneous tasks related to events, company holiday parties, and travel.
Perform all other receptionist and other office duties as required