Real Estate Administrator

City of Grand Prairie•Grand Prairie, TX

12h•Onsite

About The Position

The City of Grand Prairie is seeking a Real Estate Administrator to support the City's Right-of-Way and Property Management functions. This position performs administrative and technical work related to real estate transactions, right-of-way acquisitions, easements, property agreements, surplus property, tax-foreclosed property, and property records. The Real Estate Administrator coordinates with City departments, property owners, attorneys, title companies, appraisal firms, governmental agencies, developers, utility providers, and other stakeholders to facilitate real estate transactions and ensure required documentation, approvals, and records are complete and maintained in accordance with applicable laws, regulations, and City procedures. This position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple projects, transactions, deadlines, and property files simultaneously.

Requirements

Bachelor’s degree or equivalent
Five (5) years of progressive real estate experience
Valid Texas Class C Driver's License
Real Estate Broker License required

Nice To Haves

State Certified Appraiser Preferred
Real estate administration experience
Right-of-way acquisition experience
Municipal or governmental real estate experience
Easement and property agreement administration experience
Title and property research experience
Real estate closings and document recording experience
Experience working with title companies, attorneys, appraisers, surveyors, or governmental agencies
Experience with transportation or utility right-of-way projects
Experience with property records or GIS-related documentation
Experience processing surplus or tax-foreclosed property

Responsibilities

Acquisition of rights-of-way and easements for city projects
Acquisition of sites for city facilities and parks
Sale of surplus city-owned real property
Sale of tax foreclosed real estate struck-off to the city
Abandonment of city rights-of-way (both street and alley) and city easements
Licenses and access permits for private use of city property
Prepare initial budget estimates and update as needed
Preparing, reviewing, and documenting the acquisitions processes
Prepare and update tracking reports (acceptable to TXDOT, if required)
Order title commitments and review for liens / curative items
Order appraisals and complete internal reviews prior to offers
Order 3rd party appraisal reviews (per TxDOT’s funding requirements)
Set up “negotiator reports” for each file
Prepare and mail NOI (notice of interest) and offer packages (first and final)
Prepare all files for closing or condemnation (set up ED files / folders to submit to legal for review and outsourcing to service provider)
Parcel close out, billing & project closeout
Review title and city GIS data, (and entity filings as needed)
Prepare draft document(s) (including lender consent if needed)
Prepare and submit Council briefing and documents for legal review if required)
Process documents for recording & distribution as needed
Conduct negotiations with property owners, attorneys, owner representatives, mortgage companies, tenants, and other stakeholders to acquire right-of-way on various infrastructure projects with public funding.
Read, understand, interpret, and communicate the detailed elements of right-of-way plans and construction plans.
Read, review, and research/update title investigation reports.
Read and review legal descriptions.
Read, understand, and communicate the elements of appraisals and waiver valuations.
Address, submit in writing, and follow up on any changes that may be required which affect the acquisition of property including but not limited to mapping/plan revisions, appraisal revisions or clarifications, and negotiation issues.
Conduct site investigations to review and report on all improvements that are affected by the proposed right-of-way.
Coordinate and attend site meetings with property owners, appraisers, surveyors, engineers, and other project representatives.
Determine necessary actions and perform title curative measures to obtain marketable title.
Provide frequent updates to the project manager regarding the status of negotiations.
Generate and maintain professional, detailed contact reports, correspondence, and project files.
Obtain full or partial releases of mortgages, liens, and other encumbrances.
Prepare and mail NOI (notice of interest) packages - CMRRR & regular mail service
Prepare and mail IOL (initial offer) packages - CMRRR & regular mail service
Prepare and mail FOL (final offer) packages - CMRRR & regular mail service
Assist with Tax Foreclosure Sales (Strike offs) with 3rd Party firm