Real Estate Legal Administrative Assistant

Reinhart Boerner Van Deuren SC•Milwaukee, WI

9d•Onsite

About The Position

We have an immediate opening in our Milwaukee office for a Legal Administrative Assistant in our Real Estate Department. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive, hard-working team of legal professionals who are dedicated to providing creative yet practical solutions to our clients' needs. You will work closely with 3-4 timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

Requirements

Superior administrative skills.
At least 2 years of administrative assistance experience.
Keyboarding speed of at least 65 wpm.
Familiarity with documents used in Wisconsin real estate transactions.
Excellent written, oral and e-mail communication skills.
Excellent listening skills.
Supportive and comfortable in a team environment.
Prioritize and handle/complete multiple tasks with competing deadlines.
Outstanding customer service/interpersonal skills.
Strong technology skills.
Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
Exceptional organizational skills.
Strong attention to detail with a commitment to accuracy.
Solid grammar, spelling, vocabulary and language skills.
Efficiency, flexibility and patience.
Complete discretion and tact with confidential information.

Nice To Haves

Previous Real Estate experience strongly preferred.
A Bachelors' Degree is a plus.

Responsibilities

Type from rough draft, handwritten materials and/or dictation into proper format.
Compose basic or routine letters/transmittal e-mails.
Enter timekeepers' time entries.
Proofread for spelling, and grammar.
Schedule and calendar appointments, meetings, closings, etc.; make travel arrangements and complete expense reports.
Obtain/maintain contact information.
Serve as back-up to other assistants within real estate and other practice areas
Perform general research for timekeepers.
Monitor e-mail, regular mail and voice mail.
Set up, organize and maintain files; assist timekeepers with organizing projects.
File documents and e-mails to the document management system.
Work with, proof and edit relined documents.
Prepare closing books.
Answer phone and resolve questions or concerns from clients, other attorneys and co-workers.
Scan all paper documents received into document management system.
Other duties as assigned.