Legal Administrative Assistant - Real Estate and Lending

Gowling WLG • Toronto, ON

3d • CA$61,000 - CA$79,000 • Hybrid

About The Position

We are currently seeking an experienced Legal Administrative Assistant to join our dynamic and fast-paced team. As a key member of the Legal Administrative Assistant team, the successful candidate will provide high-level administrative support to professionals within our Real Estate and Lending Group, contributing to the efficient delivery of exceptional client service.

Requirements

• Minimum of three years’ experience as a Legal Administrative Assistant supporting professionals in Commercial Real Estate and Lending practice areas.
• Exceptional attention to detail and strong technical skills, with the ability to prepare, review, and manage complex legal documentation and agreements.
• Strong interpersonal and communication skills, with the ability to interact professionally and effectively with clients, external stakeholders, and colleagues at all levels of the firm.
• Highly organized and proactive, with the ability to manage competing priorities, adapt to changing demands, and consistently meet tight deadlines in a fast-paced environment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with experience using iManage, Expert Time, and other legal technology applications.
• Proven ability to support multiple professionals simultaneously, work collaboratively as part of a team, and assume additional responsibilities as needed to meet departmental and firm objectives.

Nice To Haves

• Legal Administrative Assistant diploma from a recognized post-secondary institution is preferred.
• Flexibility to accommodate occasional variations in work hours is required.

Responsibilities

• Preparing, drafting, and revising a variety of correspondence, agreements, and contracts, including basic security documentation.
• Assisting with real estate and lending transactions, including the preparation and coordination of closing and related documents.
• Managing client accounts and pre-billing processes, demonstrating strong proficiency in accounting and billing procedures.
• Receiving and assessing instructions, prioritizing workflow, managing competing deadlines, and ensuring timely completion of assignments.
• Opening and closing files, maintaining accurate records, and preparing reporting packages and other file-related documentation.
• Providing proactive administrative support to the team and undertaking additional responsibilities as required to support departmental and firm objectives.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree