Administrative Assistant - Lange Real Estate
About The Position
The Administrative Assistant supports the daily operations of Lange Real Estate by providing professional front-office coverage, limited brokerage support, and dependable administrative support for the development and investment teams. This role helps keep meetings, documents, project files, communication, and administrative follow-up organized and moving forward. This position requires a professional and welcoming presence, strong attention to detail, the ability to manage multiple priorities, and a service-minded approach to supporting internal team members, guests, clients, vendors, lenders, investors, and other external partners.
Requirements
- 2+ years of administrative or office experience.
- Excellent interpersonal and customer service skills.
- Ability to answer customer calls via a multi-line phone system.
- Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and general comfort with new software systems.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize tasks, and follow through with minimal supervision.
- Professional, positive demeanor with strong customer service orientation.
- Valid Driver’s License.
Nice To Haves
- Experience managing calendars in software like MS Outlook.
- Experience supporting real estate, development, investment, construction, or professional services teams.
- Experience organizing contracts, leases, closing documents, project files, or lender/investor materials.
- Experience managing shared trackers, document folders, agendas, meeting notes, and action items.
- Experience coordinating meetings across multiple internal and external stakeholders.
Responsibilities
- Serve as the first point of contact for Lange Real Estate by answering incoming calls, greeting guests, routing visitors, maintaining a professional front-office presence, and helping keep the office clean, organized, and presentable.
- Provide limited brokerage support as assigned by LRE leadership, including basic coordination, communication, and administrative follow-up.
- Schedule development, investment, lender, investor, brokerage, and internal meetings across multiple team members and outside parties.
- Prepare meeting agendas from leadership direction, take meeting notes, and maintain action item lists.
- Track open administrative items in a shared tracker and follow up with internal team members to help keep projects and requests moving forward.
- Maintain organized project folders and filing systems for development, investment, brokerage, and department-related materials.
- Save, organize, and help manage key documents, including leases, contracts, surveys, budgets, invoices, lender requests, city correspondence, closing documents, and other project records.
- Assist with assembling lender, investor, city, project, and internal meeting packets.
- Support the LRE President and broader LRE team with scheduling, document preparation, communication, reporting, and recurring administrative needs.
- Coordinate with accounting, legal, HR, IT, marketing, finance, and other shared service teams while helping improve templates, checklists, filing systems, and recurring workflows.
Benefits
- Paid Time Off (PTO)
- Paid Holidays + 1 Floating Holiday of YOUR Choice
- Medical, Dental, and Vision Insurance Options
- 401(k) Retirement Plans + Employer Match
- 100% Company-paid Basic Life Insurance, Short and Long-Term Disability Insurance, Teladoc® Services, and Employee Assistance Program (EAP)
- HSA, FSA and Pet Insurance Options
- Safety Boot and Prescription Safety Glasses Reimbursement Program
- Gym Membership Reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
