Real Estate Administrative Coordinator
About The Position
JYSK Canada is seeking a Real Estate Administrative Coordinator to join our successful Real Estate Team on a permanent, full-time basis. As our Real Estate Administrative Coordinator, you will play a key role in assisting and supporting lease administration, landlord relations, and retail property operations across a diverse portfolio of retail locations across Canada. This role is ideal for someone with experience in lease administration, real estate coordination, or property management support who enjoys working with multiple stakeholders, managing documentation, and keeping real estate operations running smoothly. You will work closely with internal teams, landlords, brokers and external partners to ensure lease compliance, accurate records, and timely resolution of property matters. This role is based out of our Head Office in Coquitlam, BC.
Requirements
- 2+ years of experience in a property management admin or real estate-related support position.
- Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities.
- Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-paced team environment.
- Exceptional interpersonal and communication skills (both verbal and written) are required.
- Strong computer skills and proficiency in MS Office applications including Outlook, Word and Excel.
- Ability and willingness to take on new tasks.
- Periodic travel within BC and occasionally other provinces.
- Being flexible in working hours to meet deadlines or project requirements.
Nice To Haves
- Experience using Yardi software is preferred.
Responsibilities
- Support lease administration activities including reviewing lease terms, tracking obligations, and coordinating rent schedules.
- Assist with reporting, rent collections and accounts payable.
- Assist with preparation of lease documentation and various real estate contracts.
- Assist and maintain accurate lease and property data in collaboration with Finance.
- Assist with landlord approvals, reconciliations, and documentation.
- Obtain quotes, reviewing contracts and coordination of trades.
- Assist with property acquisition and documentation.
- Coordinate with landlords, property managers, and service providers to resolve issues.
- Deal with tenant calls and issues.
- Assist with coordination of tenant improvements and move in / move outs.
- Occasionally attending viewings and meeting tenants/brokers.
- Prepare correspondence and notices to tenants, landlords and other stakeholders.
- Build and maintain strong working relationships across the organization.
- Maintain and organize electronic and physical lease files and any other property documents.
- Assist with reports, summaries, and presentations using Microsoft Excel, Word, and PowerPoint.
- Attending internal and external real estate meetings and workshops.
- Perform other administrative duties as required.
Benefits
- medical
- vision
- dental
- RRSP program
- Discounts with local and national retailers (cell phones, gym memberships, entertainment tickets, hotels, etc.) through Perkopolis.
- A free 24/7 Employee Assistance Program available to you and your family.
- An amazing colleague discount on all JYSK products.
- social events and team building activities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
