Real Estate Finance Manager

Prime Communications Wireless Services•Sugar Land, TX

About The Position

The Real Estate Finance Manager brings financial rigor to PRIME’s retail real estate portfolio of nearly 2,000 locations and leads the team administering it. The role focuses on auditing landlord billings, recovering overcharges, analyzing portfolio cost trends, and developing automation, controls, and scalable processes. The manager leads five Lease Administrators and partners with Accounting, Legal, Dealmaking, and other teams. The position is accountable to the Executive Director of Lease Administration and the VP of Real Estate for portfolio financial accuracy and recovery results.

Requirements

At least 7 years of experience in finance, accounting, audit, or real estate finance, including at least 3 years managing a team.
Strong financial analysis skills, including variance analysis, modeling, and clear communication of results to senior leadership.
Audit experience testing third-party billings against contracts, documenting findings, and pursuing recovery; public accounting, internal audit, and recovery audit backgrounds qualify.
Strong command of contract or lease economics.
Evidence of process improvement or automation with a measurable result.
Advanced Excel skills, including pivot tables, lookups, modeling, and reconciling large datasets across systems.
ERP experience and comfort reconciling data across systems.
Comfort negotiating disputed charges with external counterparties.
Ability to read and interpret commercial contracts and leases, including amendments and operating-expense provisions.
Bachelor’s degree in finance, accounting, economics, real estate, or business.

Nice To Haves

Retail real estate experience.
SQL, Power BI, or Tableau experience.
CPA, CMA, or MBA.
Multi-site retail, restaurant, or telecom retail portfolio experience.
Direct CAM/NNN reconciliation or lease audit experience.
Experience with lease administration platforms such as ProLease, MRI, TRIRIGA, or Lucernex.

Responsibilities

Build financial analyses for real estate decisions, including cost per location, renew-versus-relocate comparisons, CAM as a percentage of base rent, and exposure by landlord and market.
Analyze escrow and estimated payments against settled reconciliation results and recommend adjustments.
Quantify disputed charges, recovery opportunities, and portfolio cost outliers before decisions are made.
Provide lease and cost data to Accounting and Finance and support close and budget processes.
Own annual CAM/NNN, real estate tax, and insurance reconciliations, including methodology, deadlines, dispute strategy, and recovery tracking.
Audit landlord billings against lease terms by requesting ledger detail and invoices, testing capital and excluded costs, verifying pro-rata shares and caps, and quantifying exposure.
Set materiality thresholds and escalation rules for full audits versus variance checks.
Lead landlord dispute resolution regarding contested charges, administrative fee caps, late fees, and default notices; engage Legal when needed.
Lead AI and automation initiatives for reconciliation efficiency, including statement intake, data extraction, variance and exception flagging, and reporting automation; own the business case and drive adoption.
Serve as business owner for the lease administration platform and connected systems; drive enhancements, data cleanup, and system selection or migration where appropriate.
Redesign manual work into documented, repeatable processes with defined turnaround times, approval thresholds, and handoffs.
Own controls to prevent duplicate, misapplied, or unauthorized payments and support audits with documentation and evidence.
Lead, coach, and develop five Lease Administrators, including work assignment, workload balancing, hiring, onboarding, performance reviews, and development plans.
Build the team’s analytical capability so administrators test landlord statements rather than simply process them.
Set quality standards, audit a risk-based sample of team work, and use findings to guide training.
Deliver recurring reporting to the Executive Director and VP of Real Estate on cost trends, reconciliation status, disputes and dollars at risk, recovery results, critical dates, and team throughput.
Provide historical cost data and financial analysis to Dealmaking for renewals and new deals, and flag unfavorable operating-expense language before execution.
Partner with Legal, Facilities, Construction, and Accounts Payable on notices, chargebacks, TI credit collection, and payment exceptions.