Real Estate Executive Sales Administrator
About The Position
Kiawah Island Real Estate is seeking a highly organized, detail-oriented Executive Sales Administrator to provide administrative support to a team of sales professionals across our real estate offices on Kiawah Island. This position serves as a key resource by providing seamless desk coverage, managing real estate transactions, supporting client communications, and ensuring the efficient day-to-day operation of the sales team. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and delivers exceptional service to both agents and clients. This position is ideal for a proactive, service-oriented professional who enjoys supporting a high-performing sales team, managing multiple priorities, and contributing to an exceptional client experience. The Executive Sales Administrator plays an essential role in ensuring smooth real estate transactions and maintaining the high standards of service that define Kiawah Island Real Estate.
Requirements
- Minimum of three years of administrative experience; prior experience supporting a real estate sales team preferred.
- Excellent organizational, multitasking, and time management skills with strong attention to detail.
- Outstanding verbal and written communication skills and a professional customer service approach.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Ability to work independently while managing multiple priorities in a deadline-driven environment.
- Ability to maintain confidentiality and exercise discretion with sensitive information.
Nice To Haves
- Bachelor's degree preferred.
- Previous experience with real estate listings, contracts, and closings.
- Experience with real estate transaction management and property management/database systems.
- Prior paralegal experience, particularly involving real estate contracts, is highly desirable.
Responsibilities
- Provide administrative support and desk coverage for multiple real estate sales professionals.
- Prepare, process, and track listing and sales contracts from listing through closing.
- Maintain and manage real estate databases, property management systems, and client records.
- Generate reports, special mailings, and other sales and marketing materials.
- Coordinate inspections, appraisals, closings, and other transaction-related appointments.
- Respond professionally to client inquiries and provide exceptional customer service.
- Proofread correspondence, contracts, marketing materials, and other documents for accuracy.
- Organize and maintain electronic and physical filing systems.
- Assist with office operations, special projects, and other administrative initiatives as needed.
- Collaborate with agents, attorneys, lenders, inspectors, and internal departments to facilitate successful transactions.
Benefits
- Full employee benefits
- Free gym membership
- Medical, Dental, Vision Insurance
- Health insurance rebates
- Employer provided short and long term disability insurance
- A complimentary Costco membership
- 401(k) with match available
- Paid vacation and sick hours
- Life Insurance
- Accident Insurance
- Telehealth
- Health/ Dependent care spending account
- Wellness program
- Generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
