Real Estate Sales Administrator

Mosaic Forest Management • Nanaimo, BC

17h • CA$60,000 - CA$75,000 • Hybrid

About The Position

Mosaic is seeking a Real Estate Sales Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia. This role will support the coordination and administration of real estate transactions and sales activities across Mosaic’s diverse portfolio of land. The role is responsible for maintaining accurate sales records, coordinating transaction documentation, and supporting day-to-day sales and marketing activities in collaboration with the Real Estate, Legal, and Finance teams.

Requirements

• A minimum of 2 years’ experience in real estate, property sales, land administration, or a related field.
• Strong knowledge of real estate transaction processes, title conveyancing, property marketing, and records management.
• Strong knowledge of land title systems, and real estate regulatory requirements.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams and with external clients, realtors, and government agencies.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and transactions simultaneously.
• Proficiency with Microsoft Office and comfort working within document and data management systems.

Nice To Haves

• Post-Secondary Education in a related field is preferred, but not required.
• A Diploma in Urban Land Economics or other education related to real estate, land administration, conveyancing, or property management is an asset.

Responsibilities

• Providing administrative support to the Real Estate team, including preparing and administering contracts, licences, road use and third-party access agreements in coordination with Legal Services, and preparing property listing materials, sales documentation, correspondence, reports, and presentations.
• Coordinating the preparation and execution of purchase and sale agreements, offer documentation, and related transaction materials in conjunction with Legal Services as required.
• Supporting the management of active listings and transactions, including coordinating with buyers and brokers, and tracking transaction milestones and deadlines.
• Administering contracts involving deposits, commissions, and closing adjustments, preparing invoices, monitoring payments, and ensuring compliance with contractual obligations.
• Managing documentation, listings, and records related to residential, commercial, recreational, and industrial land sales across Mosaic’s property portfolio.
• Maintaining accurate and current sales and property records within Mosaic’s management systems, including LRM, Laserfiche, and SharePoint, and generating reports for internal and external stakeholders.
• Responding to internal and external inquiries related to sales matters, as well as liaising with real estate brokers, government agencies, and third parties as needed.

Benefits

• Competitive compensation that matches your skills and experience.
• Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
• Employer-paid premiums for a robust benefits package to support your wellness.
• Company-funded defined contribution pension plan to help secure your future.
• Generous paid vacation program, to recharge and relax.
• Up to one day per week of remote work, subject to role requirements and leader approval.
• Maternity and parental leave EI top-ups.
• Opportunities for continuing education and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree