Real Estate Executive Assistant
About The Position
Kiawah Island Real Estate is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to the Broker-in-Charge (BIC) and Director of Operations. This role is essential to the day-to-day success of our sales organization, serving as a trusted partner in managing office operations, agent support, reporting, events, and special projects across three office locations. This position requires a collaborative, service-oriented professional who thrives on organization, anticipates needs, and takes pride in creating an efficient, polished, and welcoming workplace.
Requirements
- 5+ years of executive or administrative support experience, preferably in real estate or a professional services environment.
- Exceptional organizational, communication, and time management skills.
- Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort learning new technology platforms.
- Ability to handle confidential information with professionalism and discretion.
- Self-motivated, resourceful, and committed to providing outstanding customer service.
Nice To Haves
- Experience with MLS systems, Supra, payroll processing, or real estate brokerage operations.
- Experience coordinating events, meetings, and office operations across multiple locations.
Responsibilities
- Provide executive administrative support, including calendar management, meeting coordination, and preparation of reports, presentations, and correspondence.
- Coordinate agent administration, including agreements, commission schedules, licensing records, referrals, onboarding, and business planning.
- Prepare and distribute sales reports, meeting materials, activity summaries, and other operational communications.
- Maintain office systems, databases, records, and operational tracking reports with a high degree of accuracy.
- Process payroll, invoices, vendor payments, commission documentation, and other administrative transactions.
- Oversee the Supra lockbox system and support MLS-related reporting.
- Coordinate office operations across three locations, including facilities requests, office moves, conference room scheduling, storage management, and vendor coordination.
- Plan and execute office meetings, training sessions, employee events, recognition programs, and special projects.
- Support new agent and employee onboarding, training logistics, and the summer intern program.
- Partner with the Director of Operations and department leaders to ensure efficient office operations and exceptional internal service.
- Provide front desk and customer support as needed while maintaining a professional, welcoming office environment.
- Perform additional administrative and operational duties as assigned.
Benefits
- Free gym membership
- Medical, Dental, Vision Insurance
- Health insurance rebates
- Employer provided short and long term disability insurance
- A complimentary Costco membership
- 401(k) with match available
- Paid vacation and sick hours
- Life Insurance
- Accident Insurance
- Telehealth
- Health/ Dependent care spending account
- wellness program
- generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
