Real Estate Coordinator

State of Indiana•Indianapolis, IN

1d•Onsite

About The Position

This position supports the Indiana Department of Transportation's Real Estate Division by coordinating purchase orders, verifying project readiness, assigning parcels to consultants, and ensuring accurate information across all statewide project management and record‑keeping systems. The role prepares and distributes Notice‑to‑Proceed documents, reviews consultant invoices for accuracy, and manages all communication and mailings to property owners involved in transportation projects. It organizes project files, tracks consultant progress, and ensures that all documentation is complete, compliant, and properly stored. By supporting project managers, consultants, and district staff, this position helps keep real estate activities moving on schedule and plays a vital role in delivering transportation projects efficiently and responsibly.

Requirements

Working knowledge in program subject matter obtained through experience and/or education.
Specialized knowledge of program area including pertinent rules and regulations.
Basic knowledge of all source materials and references including federal and state laws governing the programs.
Ability to implement new principles and policies and discern any far-reaching implications.
Ability to communicate effectively.
The ability to apply general rules to specific problems to produce answers that make sense.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
At least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not a standard requirement for this role.
Some positions may include specific education requirements depending on the program scope.

Responsibilities

Monitor key performance indicators to ensure program effectiveness.
Assist in developing, updating, and monitoring all policies and procedures related to the program area.
Answer customer questions about program policies and procedures.
Act as technical consultant to stakeholders to clarify and interpret policies and procedures.
Prepare and disseminate monthly and annual program reports.
Review the budget and program assets are allocated appropriately.
Monitor compliance and make recommendations to the program to increase efficiencies.
Prepare training materials and train agency employees on program requirements and usage.
Deliver communication plans and communications.
Serve as a liaison between agency and other state and federal agencies.
Coordinate purchase orders.
Verify project readiness.
Assign parcels to consultants.
Ensure accurate information across all statewide project management and record‑keeping systems.
Prepare and distribute Notice‑to‑Proceed documents.
Review consultant invoices for accuracy.
Manage all communication and mailings to property owners involved in transportation projects.
Organize project files.
Track consultant progress.
Ensure that all documentation is complete, compliant, and properly stored.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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