Real Estate Coordinator

Estes Express Lines • Richmond, VA

2h • Onsite

About The Position

This role supports the Real Estate Department by setting up, reviewing, and processing utility accounts, and entering data into the Real Estate Database (Access). The coordinator is responsible for maintaining the database and files, processing national contract billing for property management services, and organizing and updating relevant insurance data. This position also coordinates functions for relocating and opening new company locations, compiles and organizes bids for facility operations, and handles departmental mail. Additionally, the role assists the Corporate Office Manager with conference room scheduling, repair coordination, and general duties. Regular attendance is required, and employees must be able to perform all assigned duties, even those not explicitly listed, as operational needs may require it.

Requirements

• High School Diploma or General Education Degree (GED), or any combination of education and experience which would provide an equivalent background
• 3 years minimum of administrative experience in an office environment preferred
• Proficiency in MS Word, Excel, Access and familiarity with Power Point
• Legal or real estate office experience preferred
• Ability to prioritize tasks and manage time wisely
• High level of professionalism, trust and confidentiality required
• Must be able to maintain a positive work attitude
• Strong verbal, written and listening communication skills
• Experienced and proficient in Microsoft office
• Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job
• Must be able to comply with all company policies, rules, procedures and Code of Conduct
• Must be able to interact well with others
• Must be able to work independently, or in a team setting
• Must be capable of working under tight time constraints in a high volume environment with multiple priorities
• Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Must be authorized to work in the United States

Nice To Haves

• 3 years minimum of administrative experience in an office environment
• Legal or real estate office experience

Responsibilities

• Set up, review and process utility accounts throughout the company and enter data into the Real Estate Database (Access)
• Support the Real Estate Department and maintain the Real Estate Database (Access) and Files
• Process national contract billing for property management services for the company
• Organize and update relevant insurance data
• Coordinate functions required to relocate and open new locations for the company
• Compile and organize bids for various services required to operate company facilities
• Open and distribute mail within the department
• Assist Corporate Office Manager with conference room scheduling, repair coordination and general duties

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED