Real Estate Closing & Funding Specialist

Citizens Alliance Bank•Great Falls, MT

About The Position

The Real Estate Closing & Funding Specialist works in the mortgage department and handles back-end functions of the real estate loan process. The role prepares loan documents for closing, ensures documentation quality and compliance, balances Closing Disclosures and final loan documents, funds loans, and supports selling loans on the secondary market. The specialist works closely with Real Estate Loan Processors and communicates with lending personnel, customers, vendors, and title companies. The position also supports the MPF secondary-market funding process, services the loan portfolio to ensure documentation requirements are met, monitors the loan pipeline, and may provide backup processing support. The role requires maintaining knowledge of regulatory requirements, bank policies, mortgage products, and MPF requirements. Regular attendance and punctuality are expected, and travel to trade and industry schools or seminars may be needed. The position may require installing a Multi-Factor Authentication app on a personal mobile device.

Requirements

High school diploma or GED.
Continuing education to maintain job knowledge.
Three to five years of banking, mortgage lending, loan processing, loan closing, loan funding, or related financial-services experience.
Knowledge of general accounting and general ledger (GL) processes.

Nice To Haves

Three to five years of customer service experience.
Three to five years of residential mortgage closing and funding experience.
Experience preparing and balancing Closing Disclosures and final loan documents.
Proficiency in Microsoft Suites.

Responsibilities

Oversee the back-end process for real estate loans, from preparing a Closing Disclosure through funding and post-funding duties.
Collaborate with the Mortgage Department Manager to assess the impact of policy, procedure, and product changes on Real Estate and MPF programs.
Maintain compliance with the bank’s Real Estate Mortgage and MPF products and services.
Identify errors or omissions and lead or arrange their resolution.
Communicate with lending personnel to resolve real estate customer issues efficiently.
Monitor the loan pipeline to ensure loans are completed in a timely manner.
Communicate with lenders in all locations about loans in the final-document and closing process.
Lead the MPF secondary-market loan funding process.
Maintain knowledge of regulatory requirements related to the safety and soundness of Real Estate and MPF lending programs.
Compile and provide accurate information to management.
Communicate document changes or additions to Loan Officers and the Mortgage Department Manager.
Provide office services by implementing administrative systems, procedures, and policies.
Provide backup loan-processing support as needed.
Demonstrate commitment to customers and the bank.
Service the loan portfolio to ensure documentation requirements are met.
Prepare, review, and balance Closing Disclosures and final loan documentation for residential mortgage loans.
Fund loan transactions, including distributing funds and establishing escrow accounts.
Research, identify, and resolve documentation, compliance, funding, and closing discrepancies.
Apply knowledge of mortgage regulations, bank policies, and lending requirements to support compliance and loan quality.
Analyze complex loan documentation and recommend or provide solutions for exceptions, errors, or process concerns.
Maintain expertise in MPF secondary-market requirements and communicate process improvements or updates to management.
Follow the bank’s core values, applicable laws and regulations (including BSA/AML), and bank policies and procedures.
Maintain regular attendance and punctuality.
Travel to trade and industry schools and seminars as needed.
Perform other duties as assigned and requested.