Real Estate Asset Management Associate

Leap • New York, NY

1d • Hybrid

About The Position

Leap is seeking a highly organized, detail-oriented, and proactive Real Estate Asset Management Associate to support the day-to-day management and administration of its growing real estate portfolio. Reporting directly to the Senior Asset Manager, this role supports lease administration, portfolio operations, financial tracking, landlord and tenant coordination, new real estate transactions, and related initiatives. The Associate works with internal teams and external partners throughout the lease lifecycle, helping ensure obligations are met, critical dates are tracked, portfolio information remains accurate, and real estate processes run efficiently as Leap scales.

Based in New York City, the position follows a hybrid work arrangement, with an expectation to be in the office at least three days a week. It is classified as Level 2 and encompasses all competencies associated with that level.

Requirements

• 1–3 years of experience in commercial real estate, property management, lease administration, real estate operations, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Excel and Google Workspace.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and projects simultaneously.
• Valid U.S. work authorization.

Nice To Haves

• Experience reviewing and administering commercial real estate leases, licenses, subleases, and related documentation.
• Experience in retail real estate, particularly shopping centers, malls, or street retail locations.
• Familiarity with commercial real estate terminology, lease structures, and landlord/tenant relationships.
• Experience coordinating with landlords, property managers, brokers, vendors, and internal business partners.
• Familiarity with Salesforce, Occupier, Box, or similar real estate and contract management platforms.
• Strong follow-through and ability to independently manage tasks and drive outstanding items to completion.
• Proactive problem-solving, ownership, accountability, and resourcefulness.
• Comfort working in a fast-paced, growing environment and adapting to evolving business needs.

Responsibilities

• Maintain organized lease agreements, licenses, subleases, amendments, and other real estate documentation, and keep centralized lease files and internal systems accurate.
• Track critical lease dates, obligations, renewal options, termination rights, and notice deadlines.
• Coordinate lease-related documents and requirements, including certificates of insurance, letters of credit, SNDAs, and estoppels.
• Support lease commencements, store openings, subleases, assignments, renewals, terminations, space handoffs, and landlord work coordination.
• Serve as a day-to-day contact for landlords, property managers, tenants, brokers, vendors, and other external partners; manage follow-ups and help resolve operational issues.
• Coordinate introductions, billing contacts, operational handoffs, landlord approvals, property access, utility transfers, service activations, and account closures.
• Track rent obligations, security deposits, letters of credit, tenant improvement allowances, and other lease-related financial commitments.
• Coordinate with Finance and Accounting on invoices, billing discrepancies, outstanding balances, rent payments, and utility expenses; follow up on past-due rent and tenant obligations.
• Support preparation of portfolio reports, financial summaries, market analyses, and real estate recommendations.
• Coordinate with Design & Construction on surveys, HVAC, capital improvements, and other space-related needs; track landlord work, tenant improvements, capital expenditures, and construction items.
• Assist with obtaining vendor proposals, estimates, and quotes; coordinate vendor communications, scheduling, and follow-ups.
• Track maintenance, facilities, and property management issues through resolution.
• Maintain real estate information in Salesforce, Occupier, Box, and other internal systems, along with critical date calendars, lease trackers, portfolio records, and supporting documentation.
• Prepare recurring status reports, track portfolio action items, and support internal processes, workflows, and reporting tools.
• Identify opportunities to improve organization, efficiency, and visibility across the asset management function.
• Track new real estate opportunities, lease documentation, and cross-functional follow-ups through execution.
• Independently manage assigned responsibilities, prioritize competing deadlines, and proactively escalate issues when needed.

Benefits

• Healthcare benefits, including medical, dental, and vision.
• Hybrid work culture.
• Flexible time off, paid company holidays, unlimited paid time off, sick leave, and parental leave.
• Commuter benefits.
• 401(k).
• Paid sabbatical.
• Employee discounts at Leap stores.
• Employee referral bonus.
• Telecom reimbursement.
• Employee Assistance Program.
• Annual cash bonuses and equity awards for corporate roles, based on performance and other factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed