Real Estate Asset Management Associate

Leap•New York, NY

1d•$70,000 - $80,000•Hybrid

About The Position

Leap is seeking a highly organized, detail-oriented, and proactive Real Estate Asset Management Associate to support the day-to-day management and administration of its growing real estate portfolio. Reporting directly to the Senior Asset Manager, the Associate will support lease administration, portfolio operations, financial tracking, landlord and tenant coordination, new real estate transactions, and other real estate initiatives. The role requires ownership of multiple priorities and independently driving follow-ups and processes to completion. It works cross-functionally with internal teams, landlords, property managers, brokers, vendors, and external partners throughout the lease lifecycle. The Associate provides operational support for new leases, renewals, lease administration, landlord coordination, and ongoing portfolio management. Responsibilities include helping ensure lease obligations are met, critical dates are tracked, portfolio information is accurate and current, and real estate processes operate efficiently as Leap scales. The position is based in New York City with a hybrid arrangement and an expectation of at least three days in the office per week. It is classified as Level 2.

Requirements

1–3 years of experience in commercial real estate, property management, lease administration, real estate operations, or a related field.
Strong organizational skills and exceptional attention to detail.
Proficiency in Microsoft Excel and Google Workspace.
Strong written and verbal communication skills.
Ability to manage multiple priorities, deadlines, and projects simultaneously.
Ability to independently manage assigned responsibilities, prioritize competing deadlines, and proactively escalate issues when necessary.
Valid U.S. work authorization.

Nice To Haves

Experience reviewing and administering commercial real estate leases, licenses, subleases, and related documentation.
Experience in retail real estate, particularly with shopping centers, malls, or street retail locations.
Familiarity with commercial real estate terminology, lease structures, and landlord/tenant relationships.
Experience coordinating with landlords, property managers, brokers, vendors, and internal business partners.
Familiarity with real estate and contract management platforms such as Salesforce, Occupier, and Box.
Strong follow-through and ability to independently manage tasks and drive outstanding items to completion.
Proactive problem-solving, ownership, accountability, and resourcefulness.
Comfort working in a fast-paced, growing environment and adapting to evolving business needs.

Responsibilities

Maintain and organize lease agreements, licenses, subleases, amendments, and other real estate documentation.
Track critical lease dates, including possession, rent commencement, expiration, renewal options, and notice deadlines.
Coordinate lease-related documentation such as certificates of insurance, letters of credit, SNDAs, estoppels, and other landlord or tenant requirements.
Track lease obligations and help ensure required documentation and deliverables are completed on time.
Support new lease commencements, store openings, subleases, assignments, renewals, and lease terminations.
Track renewal options, termination rights, and other portfolio decisions to support proactive real estate planning.
Coordinate space handoffs, possession, delivery, turnover, and outstanding landlord work requirements.
Maintain centralized lease files and ensure relevant information is reflected in internal systems.
Serve as a day-to-day point of contact for landlords, property managers, tenants, brokers, and other external partners.
Coordinate landlord and property management introductions, billing contacts, and operational handoffs for new and existing locations.
Follow up on outstanding landlord, tenant, and property-related requests and coordinate timely resolution.
Coordinate with internal teams on utility transfers, service activations, account closures, and related requirements.
Assist with day-to-day property and lease-related operational issues, escalating complex matters as needed.
Maintain organized communications and documentation across landlord and property management relationships.
Coordinate landlord approvals, property access, and operational requirements related to store openings and ongoing operations.
Track rent obligations, security deposits, letters of credit, tenant improvement allowances, and other lease-related financial commitments.
Coordinate with Finance and Accounting on invoices, billing discrepancies, outstanding balances, rent payments, and utility expenses.
Maintain accurate trackers for security deposits, tenant improvement allowances, rent obligations, and other portfolio financial items.
Monitor past-due rent and outstanding tenant obligations, coordinating follow-ups and escalating issues as necessary.
Support preparation of portfolio reports, financial summaries, market analyses, and real estate recommendations for internal review.
Maintain accurate financial and lease information across internal systems.
Coordinate with Design & Construction on surveys, HVAC, capital improvements, and other space-related requirements.
Track landlord work, tenant improvements, capital expenditures, and outstanding construction items.
Assist in obtaining vendor proposals, estimates, and quotes for property-related work.
Coordinate vendor communications, scheduling, and follow-ups.
Track maintenance, facilities, and property management issues through resolution.
Maintain real estate and lease information across Salesforce, Occupier, Box, and other internal systems.
Maintain critical-date calendars, lease trackers, portfolio records, and supporting documentation.
Prepare recurring status reports and track outstanding portfolio action items.
Support the development and maintenance of internal processes, workflows, and reporting tools.
Identify opportunities to improve organization, efficiency, and visibility across the asset management function.
Coordinate new real estate opportunities, including deal pipeline tracking, lease documentation, and cross-functional follow-ups through execution.

Benefits

Healthcare benefits (medical, dental, and vision).
Hybrid work culture with an NYC office location.
Flexible time off, including paid company holidays, unlimited paid time off, sick leave, and parental leave.
Commuter benefits.
401(k).
Paid sabbatical.
Employee discounts at Leap stores.
Employee referral bonus.
Telecom reimbursement.
Employee Assistance Program.
Annual cash bonuses and equity awards based on performance and other factors.