RC Administrator

DriveTime • Fort Worth, TX

1d

About The Position

The Reconditioning Center Administrator manages vendor relationships and coordination, processes invoices, and helps ensure repair quality. The role supports smooth reconditioning center operations by coordinating vehicle repair orders, validating vendor work, and managing facility invoices. This is a safety-sensitive position requiring English communication in a technical environment.

Requirements

• High school diploma or GED.
• Valid driver’s license and a good driving record.
• Must be at least 18 years of age.
• Strong verbal and written communication, follow-up, and follow-through skills.
• Comfort operating all vehicles within the Reconditioning Center.
• Strong attention to detail in maintaining accurate records and vehicle standards.
• Familiarity with company standards and ability to ensure vehicles meet cosmetic standards.
• Commitment to workplace safety and adherence to best practices.
• Ability to collaborate with management and team leads to assess vehicle repairs and costs.
• Ability to communicate in English for effective performance in a safety-sensitive, technical environment.

Responsibilities

• Coordinate and assign sublet repairs with vendors.
• Arrange transportation for off-site repairs.
• Communicate quality and timing expectations to vendors.
• Review completed vendor work for accuracy and quality.
• Process and approve sublet invoices, ensuring correct pricing.
• Apply vendor invoices to repair orders for close-out.
• Manage labor and parts coding for repair orders.
• Oversee tire orders, including processing and payment reconciliation.
• Work daily with national vendors, including Advance Auto Parts, Auto Zone, and NTW, to manage outstanding invoices.
• Communicate sublet vendor issues to the Inspection Center General Manager and/or Inspection Center Recon Managers.
• Maintain accurate records and ensure vehicles meet company cosmetic standards.
• Collaborate with management and team leads to assess vehicle repairs and costs.
• Follow workplace safety requirements and best practices.

Benefits

• Medical, dental, and vision insurance, with the company covering a sizable amount of premiums.
• 401(k).
• Company-paid life insurance.
• Short- and long-term disability coverage.
• Professional growth opportunities.
• Tuition reimbursement.
• Wellness program with self-guided coaching and journeys, cash incentives, and medical premium discounts.
• Competitive pay.
• Consistent work schedule; the company is closed on Sundays, with weekend work only potentially required during peak season.
• Paid time off for full-time roles, including wellness days, holidays, and personal time.
• Vacation time for part-time employees, accrued based on hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED