RC Administrator

DriveTime • Fort Worth, TX

2d

About The Position

The Reconditioning Center Administrator manages vendor relationships and coordination, processes invoices, and helps ensure repair quality. The role supports smooth operations by handling vehicle repair orders, validating vendor work, managing repair-order coding, and overseeing facility invoices and tire orders. The position is safety sensitive and requires effective English communication in a technical environment.

Requirements

• High school diploma or GED.
• Valid driver's license and a good driving record.
• Must be at least 18 years of age.
• Strong verbal and written communication, follow-up, and follow-through skills.
• Ability to operate all vehicles within the Reconditioning Center.
• Strong attention to detail in maintaining accurate records and vehicle standards.
• Familiarity with company standards and ability to ensure vehicles meet cosmetic standards.
• Commitment to workplace safety and adherence to best practices.
• Ability to communicate in English for effective performance in a safety-sensitive, technical environment.
• Ability to lift or move objects up to 20 pounds and work in various positions, including tight spaces.
• Ability to frequently communicate with internal customers and exchange accurate information.

Responsibilities

• Coordinate and assign sublet repairs to vendors.
• Arrange transportation for off-site repairs.
• Communicate quality and timing expectations to vendors.
• Review completed vendor work for accuracy and quality.
• Process and approve sublet invoices, ensuring correct pricing.
• Apply vendor invoices to repair orders for close-out.
• Manage labor and parts coding for repair orders.
• Oversee tire orders, including processing and payment reconciliation.
• Work daily with national vendors, including Advance Auto Parts, Auto Zone, and NTW, to manage outstanding invoices.
• Communicate sublet vendor issues to the Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM).
• Collaborate with management and team leads to assess vehicle repairs and costs.
• Maintain accurate records and vehicle standards, and follow workplace safety practices.

Benefits

• Medical, dental, and vision insurance, with the company covering a sizable amount of premiums.
• Company-paid life insurance.
• Short- and long-term disability coverage.
• 401(k).
• Professional growth opportunities.
• Tuition reimbursement.
• Wellness program with self-guided coaching and journeys, cash incentives, and medical-premium discounts.
• Competitive pay.
• Paid time off for full-time roles, including wellness days, holidays, and personal time.
• Closed on Sundays and generally no weekends, with a peak-season exception.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED