Radiology Administrative Assistant/Database Specialist

Griffin Hospital•Derby, CT

11d•Onsite

About The Position

The Radiology Administrative Assistant/Database Specialist provides direct administrative support to the Director of Radiology. This role involves managing schedules, preparing documents, maintaining databases, and assisting with financial and presentation tasks. The position also facilitates orientation sessions, manages credentialing and personnel records, and handles the collection and filing of various quality control and assurance documents for multiple radiology centers.

Requirements

A.S Degree in related field preferred.
Medical Terminology required.
Microsoft Suite Proficiency.
Excellent typing skills required.
Excellent Excel skills required.
Strong Administrative Assistant experience required.
High level computer proficiency required, including advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Publisher.

Responsibilities

Arranging, coordinating, and preparing meetings, conference calls, and other events.
Preparing meeting agendas, meeting paperwork, and publishing updated databases and agendas for weekly Team Leader meetings.
Accurately updating and maintaining the Director’s complex Outlook schedule.
Creating, managing data for, and reporting outcomes from Excel databases and reporting tools.
Updating, archiving, and publishing departmental policies and procedure manuals.
Assisting the Department Director with uploading budget data to the Hospital's Financial Management system.
Monthly printing departmental budgets for the Director’s review.
Preparing and creating PowerPoint presentations with the Department Director as needed.
Facilitating and organizing collegiate orientation sessions.
Tracking collegiate orientation and onboarding paperwork.
Scanning and maintaining electronic staff credentialing, education, and employee personnel databases.
Collecting, logging, scanning, and filing monthly departmental physics testing, Quality Control, quality assurance, and quality indicators for Radiology, the Hewitt Center for Breast Wellness, the Griffin Imaging & Diagnostics Center at Ivy Brook, and Quarry Walk.
Maintaining filing and tracking of all ACR/IAC, service contract, staff competency, and ongoing staff education for Radiology, the Hewitt Center for Breast Wellness, the Griffin Imaging & Diagnostics Center at Ivy Brook, and Quarry Walk.