Radiology Administrative Assistant/Database Specialist
About The Position
The Radiology Administrative Assistant/Database Specialist provides direct administrative support to the Director of Radiology. Responsibilities in this position include the arrangement, coordination, and preparation of meetings, conference calls, and other events. This role is responsible for the preparation of meeting agendas, meeting paperwork, and the publication of updated databases as well as agendas for weekly Team Leader meetings. The specialist accurately updates and maintains the Director’s complex Outlook schedule. They are responsible for the creation, data management, and outcome reporting of Excel databases and reporting tools, as well as the updating, archiving, and publishing of departmental policies and procedure manuals. The role assists the Department Director with uploading budget data to the Hospital's Financial Management system and monthly prints departmental budgets for the Director’s review. They prepare and create PowerPoint presentations with the department Director as needed. The specialist facilitates and organizes collegiate orientation sessions, tracks collegiate orientation and onboarding paperwork, and scans and maintains electronic staff credentialing, education, and employee personnel databases. Additionally, they are responsible for the collection, logging, scanning, and filing of monthly departmental physics testing, Quality Control, quality assurance, and quality indicators for Radiology, the Hewitt Center for Breast Wellness, the Griffin Imaging & Diagnostics Center at Ivy Brook, and Quarry Walk. The role maintains filing and tracking of all ACR/IAC, service contract, staff competency, and ongoing staff education for Radiology, the Hewitt Center for Breast Wellness, the Griffin Imaging & Diagnostics Center at Ivy Brook, and Quarry Walk.
Requirements
- A.S Degree in related field preferred
- Medical Terminology required
- Microsoft Suite Proficiency
- Excellent typing skills required
- Excellent Excel skills required
- Strong Administrative Assistant experience required
- High level computer proficiency required, including advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Publisher
Responsibilities
- Arrangement, coordination, and preparation of meetings, conference calls, and other events
- Preparation of meeting agendas, meeting paperwork, and publication of updated databases and agendas for weekly Team Leader meetings
- Accurate updating and maintenance of the Director’s complex Outlook schedule
- Creation, data management, and outcome reporting of Excel databases and reporting tools
- Updating, archiving, and publishing of departmental policies and procedure manuals
- Assisting the Department Director with uploading budget data to the Hospital's Financial Management system
- Monthly printing of departmental budgets for the Director’s review
- Preparation and creation of PowerPoint presentations with the department Director
- Facilitating and organizing collegiate orientation sessions
- Tracking collegiate orientation and onboarding paperwork
- Scanning and maintaining electronic staff credentialing, education, and employee personnel databases
- Collection, logging, scanning, and filing of monthly departmental physics testing, Quality Control, quality assurance, and quality indicators for specified centers
- Maintaining filing and tracking of all ACR/IAC, service contract, staff competency, and ongoing staff education for specified centers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
