Radiation Control Program Office Assistant
About The Position
This role serves as the backbone of the support structure for the Radiation Control Program team, performing essential functions for a busy office environment. Responsibilities include using technology for payment processing, invoicing, registration investigation, and database maintenance. A key aspect of this position is providing excellent customer service to the public and the regulated community. The work is diverse, involving various facilities and people across Maine. It is a small, supportive team environment with opportunities for training and skill development. The tasks vary based on inspector priorities and the time of year, ensuring no two days are the same.
Requirements
- Competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
- Ability to use independent decision-making on appropriate processes, information to process, and actions to take in accordance with standard procedures.
- Office Assistant I, Office Assistant II, and Office Associate I qualifications are assumed.
- Ability to multitask, handle numerous responsibilities, prioritize tasks, and maintain productivity in a quick-moving workplace.
- Efficiency with Microsoft Office, particularly Word and Excel.
- Positive attitude and willingness to accept new challenges and tasks.
Responsibilities
- Execute operational tasks and financial reconciliation reviews.
- Assist with the processing of data, reports, registrations, and licenses for the Tanning, X-Ray, Radon, and Radioactive Materials sections.
- Provide general office support including scanning, filing, copying, and distributing documents.
- Communicate and guide programmatic issues through resolution.
- Take ownership of office processes by identifying issues, isolating causes, and implementing improvements.
- Participate in weekly Radiation Control Program staff meetings.
- Partner with the Office Manager to coordinate schedules, organize documentation, and maintain a positive office setting.
Benefits
- 13 paid holidays
- 12 days of sick leave
- 3+ weeks of vacation leave annually
- Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
- Health Insurance Premium Credit (5% decrease in employee-only premiums)
- Dental Insurance (State pays 100% of employee-only premiums)
- Retirement Plan (State contributes 14.11% to MainePERS)
- Six weeks of fully paid parental leave
- Additional unpaid leave may be available under FMLA
- Extensive and highly competitive benefits package covering many aspects of wellness
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
