Quoting Coordinator

Foundation Building Materials•South Salt Lake, UT

About The Position

The Quoting Coordinator manages day-to-day quoting and pricing strategy and execution for assigned branches, territories, or regions. Working with Outside Sales Representatives, Sales Management, Supply Chain, Operations, and vendors, the coordinator provides accurate, competitive, and timely price quotes that support sales strategies and customer commitments. The role coordinates sales and procurement activities, including bid review, vendor pricing requests, CRM and pricing-system maintenance, and project setup for awarded work. It requires strong attention to detail, analytical capability, sound judgment, and independent decision-making within established company guidelines and delegated authority. The coordinator evaluates pricing approaches, margin optimization, vendor selection, and bid strategy while managing multiple active quotes and priorities. Foundation Building Materials (FBM) is a construction materials distributor serving commercial and residential construction markets in the United States and Canada. Together with Unified Door & Hardware Group (UDHG), FBM supports construction and architectural projects with a customer-first approach and a focus on operational excellence, innovation, and employee development.

Requirements

2–5+ years of experience in sales support, quoting, pricing coordination, estimating, or a related role within construction materials, distribution, or a similar industry.
Strong understanding of pricing fundamentals, margin considerations, and project-based sales support.
Ability to analyze costs, pricing structures, and market conditions to support competitive bids.
Experience with CRM platforms, pricing systems, and Microsoft Office applications.
Ability to manage multiple quotes, deadlines, and stakeholders simultaneously.
Clear written and verbal communication skills, including the ability to explain pricing rationale to internal partners.
Demonstrated ability to exercise independent judgment, evaluate alternatives, and make recommendations affecting financial or operational outcomes.
Ability to work with limited supervision and make decisions within delegated authority guidelines.

Nice To Haves

Proficiency in Microsoft Excel.

Responsibilities

Review customer pricing requests and bid opportunities with Outside Sales Representatives.
Prepare and submit comprehensive price quotes aligned with project scope, market conditions, and margin objectives.
Manage quote revisions and re-quotes as project requirements, quantities, or timelines change.
Provide pricing feedback and recommendations to sales leadership based on vendor input and market dynamics.
Evaluate financial risk, profitability, and competitive positioning when developing quotes; make recommendations affecting business outcomes.
Determine when pricing exceptions or escalations are warranted within established guidelines.
Send Requests for Quotation (RFQs) to vendors to obtain material pricing, lead times, and availability.
Work with vendors and FBM supply chain teams to shop projects, maintain competitive pricing, and negotiate pricing or terms within delegated authority when appropriate.
Evaluate pricing structures, cost updates, and availability to support bid strategy and execution.
Create and maintain opportunities, quotes, and job records in CRM systems.
Maintain and update pricing matrices in CSD and related pricing tools.
Establish project or pricing detail (PD) records for quotes awarded to FBM.
Manage expiration dates, updates, and changes to existing pricing records.
Lead or coordinate submittal packages, project documentation, and pre-construction requirements when requested.
Oversee order-management activities, including project pricing setup and coordination with purchasing and operations teams.
Attend sales, pricing, and coordination meetings as needed and provide quoting and pricing insights.
Provide post-sale support to resolve pricing discrepancies, material issues, or logistics challenges.
Serve as a subject matter resource to sales teams on pricing strategy, margin optimization, and competitive positioning.
Ensure quotes, pricing approvals, and revisions are properly documented and auditable.
Apply company pricing policies, approval matrices, and internal controls consistently.
Identify pricing risks, discrepancies, or scope gaps and escalate non-standard or high-risk items according to company guidelines.
Interpret and apply company pricing guidelines to unique or complex situations requiring judgment and evaluation.
Perform other duties as assigned to support sales operations, regional objectives, and continuous improvement initiatives.