Quality Coordinator

Careerswift•Whiting, IN

1d•Onsite

About The Position

The Quality Coordinator is the central point of contact for coordinating and administering quality activities across maintenance, turnaround (TAR), capital projects, and procurement at the BP Whiting Refinery. The role supports execution of the site Quality Management System (QMS) by ensuring quality requirements, inspection activities, documentation, and communications are planned, tracked, and closed out from material receipt through project completion. The coordinator partners with Quality Assurance/Quality Control, Engineering, Procurement, Operations, Maintenance, and contractors to promote Right-the-First-Time delivery while supporting safety, mechanical integrity, reliability, and operational excellence. The position coordinates inspection and field verification, supports quality planning and procurement processes, manages quality records and nonconformance workflows, and provides reporting on quality performance and open items. It also supports audits and readiness reviews, communicates quality requirements among stakeholders, and reinforces safe work practices and quality expectations in planning and execution. The role is based at the BP Whiting Refinery in Whiting, Indiana. The job description identifies the seniority level as middle.

Requirements

Experience coordinating quality activities in an industrial environment such as refining, petrochemical, chemical processing, power, or similar, supporting maintenance, turnaround, and/or capital project execution.
Working knowledge of quality management system fundamentals, inspection and verification concepts, and documentation and record control practices.
Ability to interpret and help teams apply engineering specifications, inspection requirements, and standard work processes.
Strong coordination and stakeholder management skills across multidisciplinary teams, including QA/QC, Engineering, Procurement, Operations, Maintenance, and contractors.
Demonstrated ability to track multiple priorities, manage details, and drive timely closure of open items.
Proficiency with common business and tracking tools such as MS Office, including maintaining logs, status reports, and documentation packages.
Strong written and verbal communication skills, including the ability to communicate requirements clearly and document outcomes accurately.
Commitment to safety and operational discipline in field and office settings.
Fluent in English.

Nice To Haves

Refinery experience specifically supporting TAR planning/execution and/or mechanical integrity programs.
Familiarity with inspection and construction standards commonly used in refineries, such as ASME and API, and contractor quality practices.
Experience supporting supplier quality, receipt inspection, and material documentation packages such as MTRs, CoCs, and test reports.
Exposure to document control systems, maintenance management systems, or project controls tools used to manage inspection and closeout records.
Formal training or certification in quality, such as ISO 9001 awareness or auditing fundamentals, or related disciplines.

Responsibilities

Coordinate quality activities across maintenance, turnarounds, capital projects, and procurement in alignment with the refinery’s Quality Management System.
Coordinate inspection and field verification activities, including in-process checks, receipt inspection, installation verification, and final walkdowns.
Facilitate quality planning and readiness, including identifying inspection hold/witness points, required records, and acceptance criteria for work packages and purchase orders.
Track and manage quality documentation from material receipt through turnover and closeout, ensuring records are complete, accurate, controlled, and retrievable.
Support procurement quality processes by coordinating material documentation reviews, nonconformance resolution, and communication of quality requirements to suppliers and contractors.
Coordinate nonconformance and corrective action workflows, including documenting issues, routing them to stakeholders, tracking closure, and capturing lessons learned.
Produce routine quality reports and dashboards showing performance, open items, aging, inspection status, and trends; escalate risks to schedule, cost, or integrity as appropriate.
Act as a liaison among QA/QC, Engineering, Procurement, Operations, Maintenance, construction management, and contractors to communicate requirements and resolve quality questions.
Support audits, assessments, and readiness reviews by assembling evidence, coordinating responses, and ensuring actions are implemented and sustained.
Reinforce safe work practices and integrate quality expectations into planning and execution activities to support mechanical integrity and reliability objectives.