Quality Assurance Documentation Control Specialist

Kruita • Minneapolis, MN

2d • Onsite

About The Position

The QA Document Control Specialist is responsible for the day-to-day administration, maintenance, and continuous improvement of the organization’s document control within the Quality Management System (QMS) in a manufacturing environment. This role ensures that QMS components are accurate, current, revised, approved, accessible, and archived in a compliant manner. The QA Documentation Control Specialist ensures Kurita’s brand, philosophy, systems, policies, and procedures are properly implemented and observed.

Requirements

• AS Degree
• 2 -3 years of experience in a manufacturing environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Nice To Haves

• Familiarity with eQMS platforms (e.g., MasterControl, Veeva Vault, Agile) even if primary system is paper-based
• Familiarity with calibration and metrology concepts.
• Experience with ISO 9001 quality management principles;
• Ability to work autonomously, effectively manage time and deliver results on time;
• Attention to detail and commitment to data integrity and accuracy in all quality records;
• Effective written and verbal communication skills; ability to clearly document processes, decisions, and deviations;
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and document workflows simultaneously;
• Collaborative mindset with the ability to work cross-functionally with operations, engineering, and other QA functions
• Comfort working in a structured, compliance-driven environment with defined SOPs and change control requirements
• Proactive problem-solving skills; escalates issues appropriately and follows through on assigned action items
• Aptitude for learning and applying quality standards.

Responsibilities

• Administer the operations of the document control system, including issuance, revision, approval routing, and archiving of controlled documents (SOPs, work instructions, forms, specifications, and quality records);
• Maintain document master lists and revision histories to ensure all controlled documents reflect the current approved version;
• Manage physical and/or hybrid document distribution, including retrieval and destruction of obsolete documents from points of use;
• Process document change requests, track change history, and support change impact assessments in collaboration with subject matter experts (SMEs);
• Assign and maintain document numbering schemes, version control conventions, and document retention schedules consistent with site SOPs and regulatory requirements;
• Ensure document templates are standardized, current, and compliant with applicable regulatory and quality standards;
• Oversee the creation, review, approval and distribution of controlled documents, including SOPs, policies, forms and work instructions within ISO 9001 standards and ASTM, ASME and D1.1. National association of corrosion engineers (NACE) standards
• Manage electronic and physical document repositories;
• Support the periodic review process for controlled documents, notifying document owners of upcoming review dates and coordinating timely completion;
• Coordinate training assignments for new and revised documents, ensuring training records are completed and filed in a timely manner as applicable;
• Inputs data to create and revise material and method masters in the ERP system.
• Identify and escalate gaps, inconsistencies, or potential compliance risks within the QMS to the QA Manager;
• Participate in internal audits and self-inspections as assigned; support corrective action follow-up activities;
• Support the implementation of quality system improvements as directed;
• Assist in preparing responses to audit observations or regulatory findings that involve document or records management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree