QA/QC Business Administrator

Bureau Veritas•McLean, IL

About The Position

The Business Administrator provides essential administrative and operational support to ensure smooth daily business functions. This role performs a variety of routine and moderately complex tasks, including coordinating administrative processes, maintaining documentation, supporting reporting activities, assisting departments with workflow needs, and ensuring timely execution of business operations. The position follows established procedures and works under general supervision, escalating issues as needed.

Requirements

Proficiency in administrative and operational support.
Ability to perform routine and moderately complex tasks.
Experience in coordinating administrative processes.
Skills in maintaining documentation.
Experience supporting reporting activities.
Ability to assist departments with workflow needs.
Capability to ensure timely execution of business operations.
Familiarity with established procedures.
Ability to work under general supervision and escalate issues.
Experience with document preparation, data entry, scheduling, and file organization.
Skills in tracking deadlines and maintaining logs.
Accuracy in handling submitted forms and documentation.
Experience in coordinating meeting logistics, including scheduling and preparing agendas.
Proficiency in maintaining business records and ensuring compliance.
Ability to gather, compile, and verify information for reports and presentations.
Accuracy in data entry, file labeling, and record-keeping.
Experience supporting onboarding activities.
Skills in travel coordination.
Ability to monitor routine processes and follow up as needed.
Experience with basic financial tasks such as tracking expenses and reviewing submissions.
Ability to prepare routine reports and spreadsheets.
Skills in conducting simple data checks.
Ability to provide cross-functional support to various departments.
Experience serving as a point of contact for administrative questions.
Ability to communicate issues to supervisors or managers.

Responsibilities

Performs day-to-day administrative tasks, including document preparation, data entry, scheduling, and organizing departmental files.
Supports operational processes by tracking deadlines, maintaining logs, and ensuring accuracy of submitted forms and documentation.
Coordinates meeting logistics, including scheduling, distributing materials, and preparing agendas as directed.
Maintains business records, ensuring documents are properly stored, updated, and compliant with internal guidelines.
Assists in gathering, compiling, and verifying information for departmental reports and presentations.
Ensures accuracy in data entry, file labeling, and record-keeping activities.
Supports onboarding activities by preparing materials, coordinating schedules, and ensuring completion of required documentation.
Assists with travel coordination by gathering information, submitting requests, and confirming itinerary details under established procedures.
Monitors the status of routine processes—such as expense submissions, timesheet approvals, and workflow checkpoints—and follows up as needed.
Assists with basic financial tasks such as tracking expenses, collecting receipts, and reviewing submissions for completeness.
Prepares routine reports and spreadsheets based on established templates or instructions provided by supervisors.
Conducts simple data checks to ensure accuracy before reports or documents are finalized.
Provides general support to HR, Finance, Operations, or other departments when administrative assistance is required.
Serves as a point of contact for employees seeking assistance with routine administrative questions or documentation needs.
Ensures timely communication of issues to supervisors or managers when matters fall outside established guidelines.