QA Intern: 6 Months Contract Role

Bimeda•Ottawa Township, MN

1d•Onsite

About The Position

Are you organized, detail-oriented, and passionate about keeping everything in its right place? We're looking for a friendly and proactive Administrative Assistant to join our team. This position is a full-time Fixed term - (3 months) role. In this role, you will be the backbone of our document management system, helping us maintain an efficient, organized, and smooth-running office. If you enjoy multitasking, problem-solving, and contributing to a team that values accuracy, we'd love to hear from you!

Requirements

THOROUGHNESS/DETAIL ORIENTED – Ensuring that one’s own and others’ work ad information are complete and accurate; carefully preparing for meetings and presentations following up with others to ensure that agreements and commitments have been fulfilled.
FOSTERING COLLABORATION/TEAMWORK- is the ability to work jointly with others or together especially in an intellectual endeavor; the ability and desire to work cooperatively with others on a team; as a team leader, the ability to demonstrate interest, skill and success in getting groups to learn to work together. Builds partnerships for global performance. Respects others.
EFFECTIVE COMMUNICATION - Is the ability to convey information to another effectively and efficiently, to listen – help facilitate sharing of information between people. It is about understanding the emotional intention behind the information. The ability to express oneself clearly in conversations, confirm understanding, communicate using data and facts. Exhibit willingness to listen, and show respect for oneself and others in interactions with others. express oneself clearly in verbal and business writing.
EXECUTION/ACCOUNTABILITY – A willingness to accept responsibility or to account for one’s actions. Accountability is when an individual or a department experiences consequences for their performance or actions.
CUSTOMER ORIENTATION – The ability to demonstrate concern for satisfying one’s external or internal customers. Identifies and prioritizes customer needs and recognizes constraints. Seeks to find out more about customers and provide better service. Is professional, reliable and delivers on promises. Brings a competitive focus to customer.
Strong organizational skills and attention to detail
Tech-savvy, with the ability to easily learn new software and tools
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using document management systems like Zen
Ability to work independently and stay on top of multiple tasks at once
A positive attitude and the ability to collaborate with different teams

Nice To Haves

Previous administrative experience is a plus, but not required—we’re happy to train the right person!

Responsibilities

Scanning Documents: You'll be the scanning pro, ensuring that physical documents are digitized with precision, allowing us to keep everything accessible and organized in a digital format.
Uploading Documents into Zen: You'll upload scanned documents into Zen, making sure everything is securely stored and easily retrievable for the team when they need it most.
Filing: Keeping files neat and orderly is your superpower. You'll maintain a well-structured filing system (both physical and digital) so everyone knows exactly where to find what they need.
Perform Checks: You’ll take extra care in reviewing documents to ensure everything is accounted for and that files are complete and properly organized.
Purging Documents: We all know clutter is the enemy. You'll be responsible for purging outdated or unnecessary documents while ensuring compliance with company guidelines and maintaining the integrity of our systems.