Purchasing & Vendor Coordinator

Abode • Fremont, CA

3d • Onsite

About The Position

The Purchasing & Vendor Coordinator supports Abode’s purchasing and vendor administration activities. The position assists with procurement processes, vendor onboarding, and maintaining vendor and procurement records. Working with internal departments and external vendors, the coordinator supports efficient purchasing operations and positive vendor relationships and serves as a resource for vendor coordination, purchasing administration, and operational support.

Abode works to end homelessness by helping low-income, unhoused people, including people with special needs, secure stable supportive housing, and by advocating to remove the causes of homelessness. Its work is grounded in the Housing First model and provides individualized support to help people achieve stability and independence.

Requirements

• Associate’s degree in accounting, finance, or business administration.
• 3–5 years of purchasing, procurement, vendor administration, accounting support, or related experience.
• Experience working with vendors, suppliers, or telecom/internet service providers.

Responsibilities

• Collaborate with the Purchasing Manager and internal stakeholders to support purchasing and vendor activities and process improvements.
• Assist with routine vendor communications and purchasing-related inquiries.
• Assist with vendor onboarding and maintenance, including collecting and tracking W-9s, insurance certificates, and other required documentation.
• Maintain centralized vendor files, contracts, and supporting documentation.
• Monitor vendor compliance documents and communicate with vendors about expiring or missing information.
• Track vendor agreements, contract renewal dates, and key purchasing milestones.
• Maintain approved vendor lists and vendor information in organizational systems.
• Enter data into Asset Management systems, Telecom portals, and other purchasing-related applications.
• Prepare reports and maintain accurate procurement, vendor, asset, and contract records.
• Use technology to automate and streamline purchasing and vendor administration processes.
• Identify users and allocate cost centers to invoices and related purchasing records.
• Support departmental projects related to vendor administration, purchasing, and operational initiatives.
• Maintain confidentiality of vendor, purchasing, and organizational information.
• Perform other duties and assignments as requested.

Benefits

• 19 days of paid time off per year, increasing with tenure
• 12 paid holidays per year
• Medical, dental, and vision coverage options for employees, described as 100% coverage
• Employer-subsidized dependent health care options
• Employee Assistance Program with legal and financial services
• Mental health care service provided by Teledoc
• Flexible Spending Account (FSA)
• Commuter benefits
• Health care and dependent care benefits
• 403(b) retirement plan with employer match and contribution programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree